Office Assistant at Järfälla Municipality

Järfälla Municipality, located in northwest Stockholm, is one of Sweden's fastest-growing municipalities. The Municipal Executive Board Administration is responsible for the municipality's overall development, financial standing, urban planning, overarching communication work, personnel strategy, and more.

Within the Municipal Executive Board Administration, there is an internal service department responsible for over 800 workstations across three separate buildings, as well as three reception areas serving citizens and the municipality's own organization. The department consists of 12 employees, including five receptionists, five other service/office staff, a team leader, and a department manager.

Do you want to work in a varied service role where you contribute to a functioning and pleasant workplace within municipal operations? We are now looking for an Office Assistant who wants to be an important part of our operations and support our employees in their daily work.

As an Office Assistant, you are responsible for ensuring the smooth daily operation of the workplace. The role is broad and includes both practical and administrative tasks, as well as many contact points with both colleagues and external suppliers.

You will be a central function in the workplace service and contribute to a safe, secure, and well-functioning work environment.

1 position(s).

Job Responsibilities

As an Office Assistant, you are responsible for ensuring that the workplace runs smoothly and that employees receive the best possible service in their daily lives. The role is broad, and you will work with both practical and administrative tasks, having many contact points both internally and externally. You will be a central function in the workplace service and contribute to a safe, secure, and well-functioning work environment.

The responsibilities will include, among other things:

Handle fault reports and work in case management systems
Receive and handle coffee/tea orders
Purchase office supplies, etc.
Patrolling and technical support of conference rooms
Handling incoming packages and deliveries (Note: heavy lifting occurs)
Simple moving of office furniture as needed
Act as a contact person for suppliers
Conduct fire safety patrols
Simple administrative tasks
Mixed practical tasks such as hanging pictures/whiteboards, etc.
Responsibility for coffee machines and related equipment

Qualifications

You have some form of post-secondary education that the employer considers relevant for the role
Experience in similar tasks
Valid driver's license (Category B)
Very good ability to express yourself in Swedish, both orally and in writing
Good computer skills and enjoy working with AV and IT equipment

You have a strong service mindset and thrive in a supportive role. You are self-reliant and accustomed to taking independent responsibility for your tasks. Furthermore, you have a good ability to prioritize and handle multiple tasks in parallel. We also look for someone who is meticulous, structured, and solution-oriented. As a person, you are social, communicative, and have an easy time collaborating with others.

Employment type: Permanent position.
Duration: Permanent.

The employer may begin interviews before the application period has ended. Probationary employment may be applied if the employer deems it necessary.

Järfälla has northern Stockholm's most exciting geographical location and is growing rapidly. We offer a workplace with great variation and good development opportunities. Read more about what it is like to work with us at www.jarfalla.se/jobbaijarfalla (http://www.jarfalla.se/jobbaijarfalla)

We decline all offers regarding advertising and recruitment assistance in connection with this advertisement.