Vacant job

The Swedish Fortifications Agency is seeking a driven Project Administrator for the Project Unit in Uppsala/Enköping. Here you will have the opportunity to work in a socially vital operation and contribute to strengthening Sweden's defense capability. Do you have administrative experience from a larger public organization? Then this might be the role for you! Read more and apply.

Your daily life as a Project Administrator

The unit consists of project managers located in Uppsala and Enköping, as well as an investment manager and a unit manager who split their time between the locations.

The unit carries out construction and infrastructure projects within a geographical area covering the counties of Uppsala, Västmanland, Örebro, Dalarna, Gävleborg, Värmland, and Södermanland. The project managers lead and coordinate the work throughout the entire construction process, from early stages and planning to completion and handover to management and customers.

The Project Department is responsible for the Fortifications Agency's construction investments linked to the operations and customers' needs. The need for appropriate premises and fortifications is increasing, which means continued high investment volumes in the coming years.

In the role of Project Administrator, you are a key support to project managers and the unit manager. The responsibilities include varied administrative tasks.

Your duties include assisting project managers with access handling, documentation, minute-taking, orders, and diary registration. You assist the unit manager with follow-ups, compilations, minute-taking, as well as planning and ordering of training and conferences.

You work with various support systems such as Agresso, Platina, and other systems for project documentation.

You participate in meetings or other groups where you are responsible for taking notes, planning agendas, and creating structure before and during meetings.

English is currently used to a limited extent but will gain greater importance in the future as international cooperation increases. The language will then be used, among other things, for minute-taking, reviewing documentation, and communication in various systems.

The role also involves contributing to a well-functioning office environment by keeping shared spaces tidy, preparing conference rooms, and ensuring the office is welcoming and operates smoothly in daily work.

The role is under development, which means that tasks and areas of responsibility may evolve over time based on operational needs.

The position may involve travel primarily within the division's area.

Qualifications

For the position, we require a completed upper secondary education as well as several years of current and documented experience working independently in an administrative role with varied tasks and multiple contact points.

Several years of experience working with Microsoft Office programs (Excel, Word, and PowerPoint) and good ability to communicate in Swedish and English, both verbally and in writing, are prerequisites for the position. You have experience with diary registration. A valid driver's license (Category B) is required.

It is meritorious if you have experience with similar tasks within a government agency, municipality, or other large organization. Experience from the construction and/or real estate industry, as well as work in security-classified operations or with security-classified assignments, is also meritorious. If you also have experience working in the document and case management system Platina, we view this as an advantage.

Your personal qualities are very important to us, and we will place great emphasis on personal suitability, where a key part is that you are security-conscious.

To thrive and succeed in the role, we see that you are collaborative and have an easy time building good relationships and cooperating with different functions. You work in a structured manner, plan and prioritize your work efficiently, and ensure that tasks are carried out with high quality. You are solution-oriented and take initiative to find practical and well-balanced solutions when needs or challenges arise. Furthermore, you are stable and have a professional attitude. You are confident in your working methods, adapt to changed conditions, and contribute to continuity and quality in daily work.

What do we offer you?

Together with approximately 1,500 colleagues at the Fortifications Agency across the country, you work with a unique property portfolio to strengthen total defense in Sweden. We are proud of the socially vital mission we have, where by owning, developing, and managing properties for total defense, we contribute to a safe and free Sweden. Our tasks are varied, exciting, and challenging, requiring competence. We work based on the core values of the state and strive for gender balance. Equal rights and opportunities are important to us.

Here you get good opportunities for competence development, and we work to ensure you can have a good balance between work and leisure.

About the employment

The position is a permanent employment and may start with a probationary period. As a permanent employee, you will be mobilized for wartime service. The location is Uppsala. An employment with us requires Swedish citizenship and involves placement in a security class. Security clearance with register check will be conducted prior to employment in accordance with Chapter 3 of the Security Protection Act. We welcome applicants with different backgrounds and experiences.

Welcome to submit your application with CV no later than August 31, 2026. The selection questions you will answer when submitting your application will form the basis for the first selection. Your personal data will be processed in accordance with the Data Protection Regulation. Your application is a public document and is therefore public according to the principle of public access. If you have protected personal data: contact the current recruitment specialist so you can get help submitting your application. We may use tests in the recruitment process.

Questions about the position

Welcome to contact recruiting manager Sofia Lewén 010-44 45 947 or recruitment specialist Lovise Bjuvsjö 010-44 45 966. Due to holiday periods, we have limited availability and response times may therefore be slightly longer than normal. We will be available for questions again from August 13. You can also contact our union representatives: Eric Bergman, Ledarna, Tommy Eriksson, SEKO, Karin Alm, SACO; they can be reached via our switchboard, phone 010-44 44 000.

Calls from external recruitment agencies and salespeople are declined.