Vacant job

Job Description

Are you a receptionist with strong relationship-building skills who loves providing world-class service and keeping daily operations running smoothly? Do you thrive in a fast-paced environment where you get to be the face of the company, welcoming both employees and visitors? Then we have the perfect assignment for you!

We are currently looking for an engaged Office Coordinator for our client in Gothenburg. You will be part of the Administrative Service department, a professional team that collaboratively coordinates, drives, and develops work related to offices, meetings, and service. Your main responsibilities include:

• Staffing the reception and switchboard with a warm and professional attitude.
• Handling mail, orders, and office purchases.
• Coordinating and planning meetings as well as social activities, such as breakfasts, coffee breaks, celebrations, and seasonal or themed events.
• Ongoing invoice management and administrative tasks.
• Proactively working to keep the office environment welcoming and pleasant.
• Contributing to the development, structuring, and improvement of internal routines and working methods.

To thrive and succeed in the role of Coordinator, we are looking for someone who is structured, solution-oriented, and aware of their surroundings. You often pick up on needs before they are even expressed and maintain a calm and professional focus even when the pace is high. We value diversity and inclusive qualities, where your ability to create community and show care is central.

This is a full-time consultancy assignment located at the client's office in central Gothenburg. The assignment is expected to start in mid-August and run until the end of February, with good opportunities for extension. Working hours are scheduled Monday-Friday between 07:45-16:30. Recruitment is ongoing throughout the summer, and the ad may close before the final application date. So if you are interested, apply today!

Responsibilities

• Staffing the reception and switchboard with a warm and professional attitude.
• Handling mail, orders, and office purchases.
• Coordinating and planning meetings as well as social activities, such as breakfasts, coffee breaks, celebrations, and seasonal or themed events.
• Ongoing invoice management and administrative tasks.
• Proactively working to keep the office environment welcoming and pleasant.
• Contributing to the development, structuring, and improvement of internal routines and working methods.

Qualifications

• At least a three-year upper secondary education.
• Experience in a role where you interacted with many people daily and handled multiple parallel service cases.
• Previous experience working as a coordinator for an office, reception, or switchboard.
• Experience coordinating larger meetings and social activities (e.g., events and breakfasts).
• Experience with practical invoice management.
• Very good communication skills and a genuine service-oriented attitude.
• Good IT skills and confidence in digital tools (such as the Office package, Teams, and booking systems).
• Fluent Swedish in speech and writing.
• Valid driver's license (Category B).

About the Company

Randstad

At Randstad, we know that everyone has a place in the labor market. With operations across the country and in all competency areas, we help people find a job that feels right, where they have the opportunity to grow, develop, and reach their full potential.

With nearly 600,000 employees in 38 countries, Randstad is the world leader in HR services, with the goal of becoming the world's premier and most appreciated partner in the labor market. By combining our passion for people with the power of today's technology, we help people and companies achieve their full potential. We call it Human Forward.