Vacant job

At the County Administrative Board of Västernorrland, we contribute to sustainable regional development in the county. We look after the living conditions of animals and humans. We work with nature and cultural values. And in the event of a societal disruption, crisis, or war, we coordinate the protection of our citizens.

Would you like to work as a temporary registrar and make a difference through your knowledge, contributing to the development of the county? We welcome your application!

Description of the Support and Development Unit

The Support and Development Unit is one of two support units within the County Administrative Board of Västernorrland. Within the unit, the agency's support operations for registry and archives, premises and services, management support, GIS coordination, and internal security are located.

One of our colleagues will be on leave for six months to try out a different job, and we are therefore looking for a temporary registrar for that period.

Your responsibilities

As a registrar with us, you work with document management, which includes mail handling, diary registration, and quality review in the case management system. You will also handle inquiries from the public and other authorities, as well as the release and confidentiality review of documents. As a specialist in your field, you provide support and service to the County Administrative Board's case handlers during the registration and completion of cases, and train employees in diary registration. The role of registrar also involves some document control, as the case handlers at the agency perform most tasks related to their own cases themselves.

You contribute together with your colleagues in the work group to a legally secure and efficient handling of the agency's documents.

Your qualifications

Your personal suitability for the position is important to us. Therefore, in the recruitment process, we will place great emphasis on your experience, knowledge, and characteristics.

Requirements for this position:

• Upper secondary education or equivalent.
• Experience of administrative work within public operations.
• Good knowledge of the principle of public access and the laws and regulations governing document management within public administration.
• Good ability to express yourself in Swedish, both orally and in writing.

It is meritorious for this position if you have:

• Experience of case handling.
• Supplementary education from, for example, paralegal or other education that we assess as equivalent.

You will have frequent contact with the various operations within the County Administrative Board, as well as with the public when releasing public documents. Therefore, it is important that you are service-oriented and have the ability to convey information and give advice in a clear manner. Since you will work in a team with other colleagues, it is important that you enjoy collaborating with others. To function well in this role, we see that you are also independent and structured.

The state's value base permeates everything we do, and we expect you, as an applicant, to share our ambition for legal security, good service to citizens, and respect for the equal value of all people.

Your application

In this recruitment, we want you to:

• Attach a CV/merit list
• Attach a cover letter where you describe yourself and your experience

If you have protected personal data, we ask you to contact us before proceeding with your application. Call our switchboard (0611-34 90 00) and ask them to connect you to the HR function. Do not submit your application digitally.

Information about the recruitment process

We plan to hold digital interviews for this position in week 30, but it may also take place later.

The County Administrative Board of Västernorrland applies competency-based recruitment. This means that those who proceed in the recruitment may be asked to complete a work test.

As part of our recruitment process, we conduct background checks on those who will be offered a position with us. To facilitate this work, we want you to be prepared to upload relevant documents if you proceed in the recruitment process.

More about background checks and our recruitment process can be found on our website: Vacancies | County Administrative Board of Västernorrland.

Developing for Västernorrland - developing for you!

The County Administrative Board of Västernorrland is an agency with a number of different societal assignments. We are therefore also an organization with a wide range of competencies. This means that you constantly have the opportunity to develop and learn new things. Today, we are approximately 260 employees working in our beautiful county with magnificent nature both along the coast and inland.

Our offer to you

For us as an employer, employee engagement and leadership are important. We also place great focus on good employment conditions, active work environment work, and health-promoting fitness activities. As an employee with us, we want you to be able to combine work with leisure and have a good balance in life. When operations allow, you have the opportunity, among other things, to perform your duties partially remotely.

More about our offer to you and our benefits can be found on our website: Work with us | County Administrative Board of Västernorrland.

War posting and possible security clearance

In the event of a permanent employment with us, you will be war-posted with us at the agency and thereby become an important part of the total defense. A war posting means that it is predetermined that you will continue to work with us at the County Administrative Board in the event of heightened readiness, but that tasks and working hours may be adapted. Depending on the position, you may also become part of our staff.

At the County Administrative Board, certain positions are classified for security. This may mean that a security clearance and register check according to the Security Protection Act (2018:585) is conducted before employment. Swedish citizenship is required for some positions.