Vacant job

AcadeMedia, with over 23,000 employees and 200,000 students, is Europe's largest education company with operations in Sweden, Norway, Finland, Germany, the Netherlands, the United Kingdom, and Poland. Our size creates security and gives us the prerequisites to be a long-term and stable education provider that contributes to the common societal development. AcadeMedia is driven by people who work to create a better and more sustainable society, with education and learning as the foundation. Our vision is to lead the development of future education and together we equip our children, students, and adult learners with knowledge and education while giving them the prerequisites to shape their own future. We are convinced that education can create real change, both for individuals and for entire societies - we call it "ChangeThrough Education".

Do you like structure, order, and keeping track of the details? Do you want an important administrative role in a business that makes a difference every day? Then you might be the one we are looking for. We are now looking for an administrator responsible for contact with authorities who wants to contribute with their precision and organizational skills in our central organization.

About the position

As a responsible education provider, AcadeMedia is obliged to follow several laws and regulations that govern the operations. An important part of this is the so-called ownership and management review, which regulates the requirements placed on those who run independent schools in Sweden. We are now looking for an administrative star who wants to take special responsibility for the administration regarding AcadeMedia's ownership and management review for the Swedish operations, while simultaneously supporting the organization with other administrative tasks.

In this role, you will become an important part of our central organization. You are responsible for coordinating information, keeping documentation in order, and acting as a contact person for administrative matters towards supervisory authorities. In short – you ensure that the right things are in the right place at the right time.

The position suits you if you like structure, have an eye for detail, and enjoy creating order in complex processes. You are service-oriented, precise, and take pride in delivering high-quality work in a business that makes a difference every day.

Main responsibilities

Your responsibilities will include among other things:

• Coordination and administration of the group's work with ownership and management review.
• Collection, control, and compilation of information and supporting documents from board members, management personnel, and other relevant persons.
• Contact with the Swedish Schools Inspectorate, municipalities, and other authorities regarding administrative matters.
• Monitor deadlines, reporting requirements, and submit amendments.
• Maintain and develop internal registers, routines, and documentation.
• Archiving and document management.
• Other ongoing administrative support to the operations, such as booking of travel, meetings, and conferences.

Who are you?

We are looking for someone who:

• Has at least three years of experience in qualified administrative work.
• Is very precise and has a good sense of order and structure.
• Is accustomed to handling sensitive information with a high degree of integrity.
• Has good administrative and digital competence.
• Expresses yourself well orally and in writing in Swedish and English.
• Is self-reliant, responsible, and has an easy time collaborating with many different functions.

It is meritorious if you have experience working in the education sector, public operations, or other regulated operations, as well as experience handling corporate administrative documents.

To succeed in the role, you need to be precise without it affecting your efficiency. There may be a high inflow of cases, which is why stress tolerance and a flexible approach to work are important. The work involves a large number of contacts with both people working within our operations.

What we offer

With us, you get a varied and responsible role where you become an important part of the work to ensure that the operations meet the requirements placed on a leading education provider. You will work closely with both the operations and our specialist functions in an organization characterized by professionalism, collaboration, and development. You will belong to the group's legal department, led by the Chief Legal Officer and consisting of seven employees.

Scope and location of the position

The position is a full-time, permanent position. We apply a probationary period. The office is located at Adolf Fredriks Kyrkogata in Stockholm. Start date according to agreement.

Are you the one we are looking for?

Send in your application containing a CV and cover letter where you explain why you are applying for this specific position.

The last day for applications is July 31, 2026. The applications will be processed in August, and feedback regarding the position will therefore occur in connection with this.

If you have questions about the position, you are warmly welcome to contact the recruiting manager, Chief Legal Officer Jonas Nordström, [email protected].

Welcome with your application!

We have made our media choice for recruitment and therefore decline contact with advertising sellers or sellers of other recruitment services.

We are part of AcadeMedia, the largest education company in the Nordics. Welcome to read more at www.academedia.se.