Vacant job

Do you want to work with the municipal group's case processing together with competent and engaged colleagues in the Municipal Administration Department?

The role of the Board Secretary forms the hub of support for elected officials and civil servants in the municipal administration and municipal companies within the framework of the case processing. As a Board Secretary with us, you are part of a team with registrars, chief registrar, board secretaries, municipal secretaries, and a team leader who together plan and carry out the work.

You will be part of the Executive Office, which is part of the Democracy and Development division within the Municipal Administration Department. From January 1, 2027, we will consolidate support for our boards and companies into a central, shared office. This is a strategic initiative where you, as a Board Secretary, will play a central role in the municipal group's case processing. We are now looking for two Board Secretaries for our new office.

Job Responsibilities

In this role, you will be a key person in supporting and facilitating the work for the municipality's boards and companies. You play a crucial role in supporting elected officials and civil servants in the preparation and decision-making process of cases. You will have a versatile role. In preparation for meetings, you are responsible for preparing, quality assuring, and compiling necessary documents. During meetings, you are responsible for documenting and ensuring that all decisions are recorded in the minutes in a careful and legally secure manner. You act as an important link between the political level and the administration/companies, contributing to the democratic case processing in the municipal group functioning professionally and legally securely.

In addition, within the case and board process, you will provide advice and guidance regarding the rules and decision-making processes of the board and companies, as well as assist with various administrative tasks related to the board and companies, such as booking meetings.

The position includes among other things the following areas of responsibility:

• independently coordinate and quality assure cases in Piteå Municipal Group's board and board process
• prepare meetings by drawing up summons, compiling background materials, and in some cases presenting cases
• take minutes and ensure correct documentation of decisions at meetings
• support case handlers and administration management in the preparation of cases and quality assurance of decision-making materials
• participate in and contribute to the improvement of processes, systems, and routines related to case handling and board work
• register, diarize, and handle public documents according to current legislation in the municipality's case and document management system
• support other activities within the office as needed

Qualifications

In the role, you are expected to be confident and professional. You have a positive attitude towards providing service, advice, and support. Since you often handle several processes and cases in parallel in the role, you need to be able to plan and organize your work in an effective way using good structure.

As a person, you are unpretentious, structured, and quality-conscious. You have a highly developed self-leadership, are proactive, can prioritize, and absorb new information quickly.

Requirements:

• college or university degree with a focus on political science, social science, or legal science, or other education combined with experience that the employer deems equivalent
• very good ability to express yourself in writing in Swedish
• Category B driver's license

Merits:

• experience of similar tasks (e.g., case handling, preparation of decision-making materials, minute-taking, or case coordination)
• experience of working in case and document management systems
• knowledge of municipal law and administrative law
• experience of working closely with management in a politically governed organization or company

Other

The position is a permanent, full-time day position.

Start date is by agreement.

Since some positions at Piteå Municipality require a security clearance, you may be required to undergo a security clearance before employment. This includes a security clearance interview and register check. Swedish citizenship is required for some positions.

Apply by 2026-08-16

Your application documents are public documents and are handled according to the principle of public access. If you have a decision on protected personal data, we ask you to contact the Recruitment Team for an alternative application path at telephone 0911-69 65 10.

We decline contact from recruitment agencies.

About the Workplace

Piteå is a safe small town with all the opportunities of a big city. With a central location in the midst of the green transition, a strong entrepreneurial tradition, and a leading position in research, we aim to become a model for sustainable growth and societal development. The goal is to realize our new Vision 2050, "Sweden's best place to live!", together with businesses and other actors in Piteå.

The Municipal Administration Department is one of the municipality's seven departments. Our joint mission is to create welfare and sustainable societal development. Together with the people of Piteå, businesses, and associations, we are developing Piteå into an even better place to live, work, and thrive.

Read more

• https://www.pitea.se/jobbaiklf (https://www.pitea.se/jobbaiklf) - We make politics a reality
• https://www.pitea.se/jobbahososs (https://www.pitea.se/jobbahososs) - Work in Piteå Municipality
• https://piteastories.se/ (https://piteastories.se/) - Development projects and initiatives in Piteå

Do you not live in Piteå but want to move here? Then we can help you!

Looking for housing, want to know more about schools and childcare, or are you curious about the cultural and leisure offerings? Move to Piteå offers you support from start to finish.

https://www.pitea.se/inflyttare (https://www.pitea.se/inflyttare) - Move to Piteå