School Administrator for Valloxskolan in Knivsta

In Knivsta, the spirit of the future is palpable. The location between Stockholm and Uppsala, just a stone's throw from Arlanda Airport, is attractive, and Knivsta is growing rapidly. Every day, we actively build a sustainable society with proximity to both the city and peaceful nature. Do you want to work in an innovative future municipality where you can develop and make a difference? And do you resonate with our shared values of participation, engagement, and clarity?

Welcome to us!

Valloxskolan is a preschool to grade 6 school in Knivsta Municipality that, from the autumn term of 2026, will also include AST operations and Adapted Primary School. We are in an exciting phase of development where we are building a common organization focused on quality, accessible learning environments, and high goal achievement.

We are now looking for a School Administrator who wants to take a central role in the operations. With us, the school administrator is much more than an administrative function – you are the principal's closest administrative support, an important part of the school's daily management, and a key person for ensuring the operations run smoothly and professionally.

You will be the hub between students, guardians, staff, authorities, and school leadership. The role suits you if you thrive with responsibility, like creating structure, and enjoy solving problems before they arise.

Responsibilities

Administrative Support to School Leadership

• Be the principal and deputy principal's closest administrative support.
• Coordinate and follow up on administrative processes.
• Prepare materials, documents, correspondence, and information materials.
• Assist in the planning and implementation of the school's operations.
• Contribute to developing efficient administrative routines and working methods.

Personnel Administration

• Handling of sick leave and fitness-to-work reports.
• Recruitment and management of substitute teachers.
• Administrative support during recruitment.
• Onboarding of new employees.
• Registration of staff in operational systems.
• Management of leave, unpaid leave, and employment administration.
• Support in personnel-related administrative matters.

Student Administration

• Registration and administration of students.
• Handling of school placements, student lists, and student documentation.
• Archiving of grades, national tests, and other governing documents.
• Handling of protected personal data.
• Contact with school transport, mother tongue unit, authorities, and other external actors.
• Booking of interpreters and administrative support measures.

Service and Communication

• Responsible for the school's reception, phone, and email.
• Be the school's face to the outside in contact with guardians and visitors.
• Coordinate information distribution and communication.
• Plan and support meetings, conferences, and study days.
• Handle purchases and orders according to the municipality's agreements.

Digital Administration

• Work in the school's administrative systems.
• Handle permissions and some IT-related issues.
• Support staff in the use of administrative systems.
• Contribute to developing digital working methods and routines.

Qualifications and Merits

We are looking for someone who:

• Has experience in qualified administrative work.
• Has very good organizational skills.
• Is self-initiating, responsible, and solution-oriented.
• Has very good computer skills and easily adapts to new systems.
• Has good ability to express oneself in speech and writing.
• Thrives in a high-paced environment where you need to prioritize between different tasks.
• Has a professional, service-oriented, and trust-building approach.

Meritorious:

• Experience working in schools or other public sector operations.
• Experience with student and personnel administrative systems.
• Knowledge of public access and secrecy, GDPR, and school legislation.
• Experience providing administrative support to a manager or leadership group.

What We Offer

With us, you will get a varied, independent, and developing job where you have great opportunities to influence. You will become an important part of the school's leadership and work closely with the principal on matters concerning students, staff, organization, and development.

We are looking for you who want to help build the future Valloxskola, where administration is not just about handling processes but about creating conditions for students' learning and staff success.

Apply now!

Salary: Monthly salary.
Employment type: Permanent position.
Duration: Start date: 2026-09-21 or as agreed.

The employment includes an obligation to be placed in a war-time position, unless you are already placed by another actor. Read more about war-time placement at www.knivsta.se (http://www.knivsta.se).

Knivsta Municipality wants to take advantage of the qualities that equal gender distribution and ethnic and cultural diversity bring to the operations.

Use the link in the advertisement to apply for the position.

Do you have a protected identity?
Contact the recruiting manager before you submit your application, so you will receive information on how your application can be handled securely without your personal data being registered openly in the system.

If you have questions about the position, you are welcome to contact the person listed in the advertisement.

We use e-recruitment to streamline and ensure the quality of the recruitment process. All your details are saved on your CV account, and you can easily log in and update your details when you want. Therefore, please fill in your details as carefully as possible to give a fair picture of yourself. The details are processed and stored in accordance with the Data Protection Regulation.

We warmly welcome your application!

In connection with the recruitment process, we have taken a stand regarding recruitment channels and marketing. We therefore explicitly decline contact with media sales, recruitment sites, and similar.