Department of Surgery and Urology

We are Akademiska Sjukhuset – one of Sweden's leading university hospitals. As a county hospital and provider of highly specialized care, we offer healthcare to two million people in Central Sweden. Something is always happening here – a new life is born, a grandmother undergoes surgery, a colleague is hailed as a hero. Here, you will experience both challenging trials and fantastic moments, within a strong community of colleagues. We welcome your application!

At Akademiska Sjukhuset, we believe that honesty lasts longest. So, in black and white: We know that the pace is fast and that we need more colleagues. The services we offer require a lot, but we who work here know that the job gives back just as much. At Akademiska Sjukhuset, you have close access to specialist knowledge, research, education, and dedicated colleagues. We continuously work on improvement and development, striving to be a health-promoting workplace with good leadership and flexible working methods.

Our Operations

The Department of Surgery and Urology has over 450 employees and provides outpatient and inpatient care for patients with surgical and urological conditions. The operations are distributed across nine surgical sections, four wards, one day-care unit, and five clinics. Our mandate includes responsibility for both county healthcare and highly specialized care for national, regional, and international patients. We also conduct research, education, and development.

Your Role

As a Business Administrator, you will belong to the support staff where various functions working closely with the Head of Department and operating across the business are employed.

Your role as a Business Administrator includes among other things:

• Executive support to the Head of Department and Deputy Head of Department
• Managing staffing matters for managers and the support staff
• Economic support to the Head of Department and the financial controller
• Secretary in various meetings – invitations, minutes, memos
• Text production and processing
• Continuous monitoring and coordination of the Head of Department's and the department's various matters
• Document management in the form of diary registration, case handling, and storage/archiving within the department
• Invoice handling and ordering of goods
• Processing and coordinating cases and materials for, e.g., patient complaints, Lex Maria, patient board cases, and contacts with authorities
• Administration of the department's various SharePoint sites and other IT systems
• Assisting with the department's documentation in the document management system DocPlus
• Working in the statistical database SAS to produce reports, etc.
• Data Protection Contact Person and HSA Administrator within the department
• Updating the website
• Offering help and service to the operations together with other administrators

We collaborate within the administrator group, and the work may therefore include certain parts of staffing, schedule management, employment matters, and other tasks.

Your Qualifications

For the role of Business Administrator, a high school education or other education deemed equivalent by the employer is required. You should have experience in providing qualified executive and/or management support in complex organizations; experience in leading your own projects is an advantage. You must have very good knowledge of Swedish, both spoken and written. Very good knowledge of the Office package/SharePoint is also a prerequisite for handling, for example, text documents, presentations, information letters, and monthly follow-ups. It is important that you feel comfortable writing meeting minutes and that you can review and edit materials created by others to ensure they are correct in content and format.

Your Competence

As a person, you are secure, have self-awareness, and have the ability to distinguish between the personal and the professional. Your tasks and daily contact with different people require that you are service-oriented, unpretentious, loyal, and have good collaboration skills. You are proactive, take initiative, and are accustomed to working independently. Additionally, you need to have good prioritization skills, be structured, and have a positive attitude.

We hope that you are interested in learning new tasks and digital systems and that you want to contribute to continuing to develop our working methods and routines.

We Offer

The position is a permanent full-time employment with start date as agreed. The employment may begin with a six-month probationary period. Here, you will receive benefits that make a difference; read about the benefits here (https://regionuppsala.se/formaner/ (https://regionuppsala.se/formaner/)).

Want to know more?

Head of Department Håkan Andréasson, 018-611 63 09
Deputy Head of Department Anna Hedman, 018-611 71 84
Union representatives can be reached via the switchboard 018-611 00 00

Want to work with us?

Welcome to submit your application via the link below. Selection, interviews, and appointments may take place continuously during the application period, so do not wait to send your application to us!

Read about employment terms and salary setting within Region Uppsala here: Become our new colleague (https://regionuppsala.se/jobb-och-utbildning/bli-var-nya-kollega/ (https://regionuppsala.se/jobb-och-utbildning/bli-var-nya-kollega/))

Region Uppsala values the qualities that equal gender distribution and diversity bring to the operations and welcomes applicants of all genders and with different birth backgrounds, functionalities, and life experiences.

Region Uppsala mobilizes all permanent staff based on the needs of the total defense. This means no obligations for the individual employee in peacetime but is solely a planning measure.

Before a decision on employment, a check of suspicion and criminal records is conducted for all job seekers who, in the sought position, may come to work within psychiatric healthcare, habilitation, care for children and youth, or involuntary care for addicts, areas covered by optional record extracts. This thus applies to all who will work close to patients, even if the tasks at present are not intended to primarily contain work with the aforementioned patient groups.

This recruitment is conducted entirely by Region Uppsala, and we decline phone calls from recruitment agencies and advertising sales.