Vacant job

Are you a structured, service-oriented, and detail-oriented person with experience in similar roles, who still feels curious about supporting senior executives? Do you enjoy days that are never the same and have the ability to switch between a calm pace and quickly solving complex tasks? Then this might be for you!

The Air Force Staff is in an expansive development period where successful executive support is crucial. We are now looking for an Executive Secretary who wants to be part of our development journey and support our leaders.

Main Responsibilities

As an Executive Secretary, you will create flow and logistics around an executive who is constantly on the move. The role requires strong administrative skills, excellent communication skills, and a professional demeanor. You need to be self-reliant, flexible, and able to prioritize when the pace is high. It is also important that you are service-oriented, have high integrity, and good collaboration skills. You work proactively to best anticipate future needs and events and act accordingly, all to ensure that the executives can fulfill their assignments. It is required that you are both detail-oriented and have the ability to see the big picture.

The role also includes:

• Planning and coordinating meetings, travel, conferences, and other gatherings for the management group
• Managing calendars, email, bookings, and certain correspondence
• Preparing materials, minutes, presentations, and reports
• Providing support in contacts with partners and external actors
• Handling invoices, orders, contracts, and other ongoing administration
• Compiling material for reports as well as coordinating, driving, and participating in various types of projects.

REQUIREMENTS

Qualifications

• Completed 3-year upper secondary education
• At least 5 years of relevant and current experience in an administrative and service-oriented role acting as executive support
• Very good knowledge of the Office package
• Very good ability to express yourself in speech and writing, in both Swedish and English
• Valid driver's license (Category B).

Personal Attributes

We are looking for you who are driven, responsible, structured, and detail-oriented with the goal of always delivering high-quality executive support. To fit the position, you should thrive in an environment characterized by a high work pace, with a mix of routine matters and new challenges. You see no problem in supporting an executive who is often traveling. You can quickly adapt to changed circumstances and should be able to work in a team as well as independently. It is very important that you are unpretentious and have an easy time collaborating with others.

You should want to make a difference and not be afraid to put others at the center. You are driven by being an important part of a whole where collaboration, engagement, and initiative are crucial for how you solve the tasks you are faced with. You should think it is equally important to solve the small details as to solve tasks as a whole from your role. You have a curious, humble mind and strive to develop both your workplace and yourself. It is important that you are a good representative of the Swedish Armed Forces and stand behind the Armed Forces' value base. Great importance will be attached to personal suitability.

MERITORIOUS QUALIFICATIONS

• Experience of similar work in the Swedish Armed Forces or other government agencies
• Experience working in systems VIDAR, PRIO, SWECCIS, EMILIA, and ISUS
• Experience working in document and case management systems in public sector operations
• Knowledge of the Swedish Armed Forces' management system and management processes
• Academic degree relevant to the position.

Other Information

Employment type: Civil permanent employment, starting with a six-month probationary period for applicants not currently employed within the Swedish Armed Forces.

Work hours: Full-time

Location: Uppsala

Start date: October 2026 or as agreed

Salary: Individual salary setting, according to collective agreement.

Information about the position

C FS Maj Mats Antonson

[email protected]

Union Representatives

OFR/S – Caroline Nilsson

OFR/O – Lars-Olof Wretling

SACO – Johan Nyström

SEKO – Åsa Karlsson

All contacts can be reached via the Swedish Armed Forces switchboard: 08 – 788 75 00

Application

We welcome your application no later than 2026-08-12. Your application must include a CV and a cover letter where you explain why you are suited for this position, as well as answers to the specified selection questions.

Applications for this position will only be accepted via the Swedish Armed Forces website. Information about the Swedish Armed Forces and the recruiting unit: The primary and largest task of the Air Force Staff is to support the Air Force Commander's leadership of all squadrons and schools in the Air Force at all levels of the conflict scale. The Air Force Staff develops, plans, implements, and evaluates orders and directives issued by the Air Force Commander. The Air Force Staff consists of approximately 350 employees. The Air Force organizes and trains air, base, and command units and has the task of monitoring and protecting Swedish airspace. This is a 24/7, year-round mission to ensure Sweden's integrity. Approximately 5,100 employees, both civilian and military, work within the Air Force. The Swedish Armed Forces have a strong value base based on openness, results, and responsibility. Professional development and personal health are valued and encouraged. There are good conditions for internal career mobility, wellness programs, and a good balance between work and private life. An employment with us involves placement in a security class. Swedish citizenship is usually required. Security clearance with register check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be war-placed and to serve abroad. The meaning of this varies depending on the type of position. A CV and personal letter must be attached to the application for employment. If you proceed in the employment process, certified copies of certificates and documents must always be presented. Calls from external recruitment agencies and salespeople are declined.