Vacant job

The Swedish Fortification Administration is looking for an Operations Coordinator for our operations in Stockholm, Kungsholmen. Do you want to join a workplace with many ongoing projects where you will have an important role in office administration and service? Sounds interesting – apply today!

We are one of Sweden's largest property owners and experts in fortification, i.e., protection and facility technology. Our main task is to contribute to increased defense capability for a secure and free Sweden. With us, you have the opportunity to develop in a dynamic environment where your work makes a real difference for Sweden's security and future.

Contribute to facility supply issues in an expanding office environment

The Swedish Fortification Administration is a rapidly growing agency with unique competence in defense properties, fortification, and security-sensitive operations. We work closely with our partners in an increasing number of construction projects. The Facility Supply and Internal Service unit was formed earlier this year and is responsible for the Fortification Administration's facility supply.

We currently consist of six employees and one unit manager. We are now expanding further in Stockholm in terms of the number of projects, buildings, and employees, and are hiring an Operations Coordinator for our operations on Kungsholmen because the need for internal support in the office is increasing. Together with the site manager, you will become an important part of the internal support and will be involved in creating good working methods and local office routines.

The position involves:

• handling questions related to office operations together with the site manager. This could, for example, involve tidiness and order in shared office spaces, coordination regarding overarching information, being the contact person for external suppliers, handling visitor registrations and key receipts, and contributing to on- and offboarding processes.
• administering office purchases
• providing support in planning and preparing the budget
• serving as an administrative resource for another office in Stockholm as well
• responsibility for representation during important external visits will eventually be part of your role.
• Other tasks related to office operations may also occur.

You will also serve as an administrative resource for the new unit in other areas of need. This could involve meeting bookings, system matters, and project-specific tasks. Based on the ongoing growth journey, the tasks may be adjusted or supplemented during the course of work. Travel may occur, which can be planned in advance.

Qualifications

We are looking for you who have:

• a completed upper secondary education, preferably supplemented with post-secondary education in administration, property, or similar as deemed suitable by the employer
• experience in administrative work in a coordinating role within a larger organization
• good knowledge of the Office package (Excel, Word, and PowerPoint)
• very good ability to express yourself in Swedish, both orally and in writing, as well as good knowledge of English
• driver's license, class B
• Swedish citizenship.

It is meritorious if you have previously worked in a similar role as an operations coordinator within facility supply. It is also meritorious if you have experience with the Public Procurement Act (LOU) and/or knowledge of invoice management systems.

Your personal qualities are very important to us, and we will place great emphasis on personal suitability. The role involves working proactively and service-oriented in an operation where high demands are placed on security and structure. We are looking for you who thrive with challenges and enjoy working in a changing environment. You are flexible, creative in thought, and solution-oriented. You also need to be secure and able to stand up for your own opinions. Of course, you create good collaborations and are communicative since your role is an important service function in our organization.

What do we offer you?

Together with approximately 1,500 colleagues at the Swedish Fortification Administration across the country, you work with a unique property portfolio to strengthen total defense in Sweden. We are proud of the socially important mission we have, where by owning, developing, and managing properties for total defense, we contribute to a secure and free Sweden. Our tasks are varied, exciting, and challenging and require competence. We work based on the core of the state's values, and we strive for equal gender distribution. Equal rights and opportunities are important to us.

Here you get good opportunities for competence development, and we work to ensure you can have a good balance between work and leisure.

About the employment

The position is a permanent employment and may start with a probationary period. As a permanent employee, you will be assigned to wartime duties. The location is Stockholm, Kungsholmen. Employment with us requires Swedish citizenship and involves placement in a security class. Security clearance with register check will be conducted before employment in accordance with Chapter 3 of the Security Protection Act. We welcome applicants with different backgrounds and experiences.

Welcome to submit your application with CV and cover letter no later than August 9, 2026. Your personal data will be processed in accordance with the Data Protection Regulation. Your application is a public document and is therefore public according to the principle of public access. If you have protected personal data: contact the current recruitment specialist so you can get help submitting your application. The questions you will have to answer when submitting your application will form the basis for the first selection we make. We may use tests in the recruitment process.

Questions about the position?

Welcome to contact Kristoffer Hård at 010-44 45 187 or recruitment specialist Eva Bjälkander at 010-44 44 592. It is also fine to contact our union representatives: Eric Bergman, Ledarna, Tommy Eriksson, SEKO, Karin Alm, SACO; they can be reached via our switchboard, phone 010-44 44 000.

Calls from external recruitment agencies and salespeople are declined.

Open to all
We focus on your competence, not your other prerequisites. We are open to adapting the role or workplace to your needs.