Vacant job

Description

The Urban Environment Administration has overall responsibility for the city's public spaces and collective accessibility. We work to create accessible, attractive, and vibrant urban environments and natural areas. The administration owns and manages the tram network in Gothenburg. Approximately 1,000 people work at the administration.

The Urban Environment Administration is part of the city development administrations in the City of Gothenburg. Together, we work to create conditions for functioning infrastructure, quality housing and premises, an inviting public environment, and to ensure the city is sustainable from all perspectives.

The Operations and Maintenance Department consists of approximately 500 employees and is responsible for the operation, maintenance, and upkeep of the city's public environments and facilities. The operations are broad and cover many different professional groups, creating a significant need for administrative and coordinating support.

Job Responsibilities

Do you want to work in a broad administrative role where you can combine coordination, service, and structure? As an administrator at the Operations and Maintenance Department, you have an important support function and work closely with managers, employees, and external partners. The role includes training coordination, personnel administration, handling contract customers, and ongoing operational support.

Training Coordination

You are responsible for coordinating training initiatives based on the operations' needs. The work involves searching for and coordinating training through external training providers, planning training initiatives for several units or the entire department, and maintaining ongoing contact with managers, employees, and external actors.

Contract Customers

You handle the department's external contract customers and are responsible for internal and external communication related to these. The role also includes economy-related administrative tasks as well as handling and monitoring actions in the contract customer system.

Personec and Personnel Administration

You work with placement schedules, primarily for the emergency organization, including ongoing adjustments as needed. Furthermore, you handle various types of cases in Personec, follow up on non-standard working hours, and provide support prior to payroll runs through report generation, follow-up, and quality assurance. You also serve as administrative support to the group handling the emergency organization.

Other Administrative Support

The role also includes administrative tasks such as conference bookings, card administration, purchases and orders, and other operational support as required.

The position offers varied and developmental work with many contact points, where you have the opportunity to contribute to efficient processes and a well-functioning operation.

Qualifications

To succeed in the role, we see that you are a structured and detail-oriented person with good administrative skills. You thrive handling multiple tasks in parallel, find it easy to collaborate with different functions, and feel confident working in digital systems.

To apply for the position, you need:

• A Bachelor's degree or other education that the employer deems equivalent.
• Very good administrative skills and experience in administrative tasks.
• Very good ability to work with and handle digital systems.
• Very good knowledge of Office 365.
• Experience working in Personec and Proceedo.
• Good ability to express yourself well in speech and writing in Swedish.

Meritorious requirements:

• Administrative work within public operations.
• Experience coordinating training initiatives and coordinating training activities.
• Knowledge within economic administration.
• Work with contract customers and customer administrative processes.
• Personnel administrative tasks, such as scheduling, placement administration, or payroll administrative support.
• Category B driver's license

We are looking for someone who is detail-oriented, responsible, and flexible, with the ability to adapt to the operation's changing needs. You are communicative and receptive, find it easy to collaborate with others, and build trusting relationships. With a service-oriented approach and a structured way of working, you thrive in a role with many contact points where you take responsibility for driving and following up on your tasks.

We look forward to receiving your application!

Conditions

With us, you get to work in an administration focused on development, collaboration, and diversity. We offer, among other things, flexible working hours (exceptions apply in some departments), wellness benefits, and cycling benefits – so that you can combine an exciting job with a sustainable private life.

As an employer, we are obliged to ensure that you have the right to reside and work in Sweden. Therefore, during a physical interview, you will need to show a passport or national ID card. Selection and interviews are conducted on an ongoing basis, so do not delay your application!

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