Vacant job

Ref: 20261478

Job Responsibilities

As an administrator, you provide broad administrative support and service to the entire unit. The role involves varied tasks where you handle multiple parallel processes and contribute to the efficient functioning of the operations. As an administrator, you work in a team with two other administrators, supporting the social secretaries in the Economic Assistance unit, and act as support in administrative work. The role also involves some client contact and documentation.

Responsibilities include, but are not limited to:

• calculating economic assistance
• registering documents and diary-keeping
• archiving and handling mail
• documenting and compiling materials
• generating and following up on statistics
• summarizing cases
• managing administration in operational systems
• conducting direct procurements
• responding to inquiries from external parties (e.g., the guardianship authority)

Qualifications

We are looking for you who have completed upper secondary education and have experience in administrative work within the public sector. You are computer literate and express yourself well in Swedish, both orally and in writing.

It is an advantage if you have:

• several years of experience in administrative work
• a college or university degree
• experience working in Lifecare
• experience working with various programs in the Office package
• experience with direct procurement

Personal qualities we believe are required for the role include good service skills and teamwork abilities, as well as being result-oriented, flexible, and detail-oriented. You should be responsible and skilled at structuring your work. Since you share an office with two colleagues, it is required that you enjoy teamwork and have strong collaboration skills.

About the Workplace

The position is located at Eriksfältsgatan 28A.

We strive to maintain a good atmosphere at the workplace with close leadership, supportive colleagues, and room for both development and job satisfaction. We are proud of our operations and what we achieve together. As an employee, you are offered an introduction, opportunities for method development, a wellness allowance, flexible working hours, and the possibility of holiday exchange.

At Sweden's largest labor market and social administration, 2,500 employees work every day to strengthen the lives of Malmö residents. Together with the people of Malmö, we aim to increase opportunities for self-sufficiency, reduce homelessness, contribute to good upbringing conditions for children and young people, and ensure that newly arrived refugees have good prerequisites. It is important and rewarding work, but far from simple. Apply to work with us, and you will make a difference.

Malmö City's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable societal development. Together with the people of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here http://www.malmo.se/jobb (http://www.malmo.se/jobb)

Job Information

Employment type: Permanent position.

Scope: Full-time

Number of positions: 1

Start date: September 1st or as agreed.

Other

Interviews are planned to be held July 8-10.

Please note that Malmö City has removed the cover letter from the application process and replaced it with screening questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will become an important part of our selection work.

Malmö City strives for employees to represent the diversity found in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of the people of Malmö.