Vacant job

Do you want to work in a role where your skills truly make a difference – and at the same time be part of a consultancy firm that puts you first?

At Future People, you get more than just an assignment. You get a partner in your career.

We are specialists in recruitment and staffing, and our focus is simple: to match the right person with the right assignment and create long-term value for both our consultants and clients. This is also why we are one of the most appreciated consultancy firms in the industry.

Take the next step in your career – and grow with us!

We are looking for an administrator within technical documentation for a business responsible for ensuring accessibility, quality, and structure in technical documentation for existing facilities. The function is responsible for ensuring that the administration has correct relationship documents as well as operation and maintenance documentation, and that the correct documents are delivered when changes occur in the facility.

As an administrator, you will become part of a team working with document management, information security, and the development of future documentation solutions.

In the role, you will among other things:

• Handle incoming cases via the functional mailbox and ensure that questions are answered within the specified time.

• Administer the daily flow of lending and returning of relationship documents, both digitally and physically.

• Follow up on loans and ensure correct handling of documentation.

• Work with access control, confidentiality management, and documentation routines.

• Participate in the group's improvement work regarding documentation areas and information management.

• Contribute to the development of routines for receiving, storing, and managing 3D models and other technical information.

Requirements for the position:

• At least 2 years of experience in administrative work or documentation handling, including access control and document lending processes.

• At least 2 years of documented experience working with the Microsoft Office package.

• At least 1 year of experience with diary registration and document management related to registered documents.

Merits:

• At least 2 years of experience in document management between projects and administration within public operations, agencies, or regions.

• At least 2 years of experience working with the document management system Avima.

• At least 1 year of experience working with data management tools, such as FME.

We are looking for you who are structured, meticulous, and service-oriented. You have good administrative skills, work methodically, and enjoy handling large amounts of documentation. You find it easy to collaborate and actively contribute to the development and improvement of working methods and routines.

• A qualified assignment with carefully selected and attractive clients

• Security throughout the entire assignment – we are with you all the way, not just at the start

• Professional support in creating a powerful CV that strengthens your position on the market

• Dedicated consultant support with close dialogue, feedback, and career coaching

• Fixed base salary – unlike many in the industry, we offer stability and predictability

• Opportunity to build a strong network and take the next step in your career

• Competitive conditions and compensation that reflects your competence

• Wellness allowance of 3,000 SEK per year – we want you to feel good both at and outside work

We keep you updated throughout the recruitment process – you never have to wonder where you stand.

• Assignment period: August 3, 2026 – October 1, 2027

• Possibility of extension: 1 + 1 year

• Location: Stockholm

• Security classified assignment – security clearance required

• Last day for applications: June 26, 2026

You apply for the position via www.futurepeople.se. We are unable to accept applications via email due to GDPR.