Vacant job

Are you an HR Administrator with experience from the public sector? Do you thrive in an administrative role where you collaborate closely with colleagues? Then we have an exciting assignment for you! We are currently looking for an HR Administrator for Stockholm University.

To succeed with your application, we believe in strong collaboration. At Novare Staffing, we offer you value through career coaching, interview training, and well-crafted marketing of your profile throughout the process. Does this sound like an opportunity for you? Then you are warmly welcome to submit your application now!

About the assignment

At Novare, we are a proud and approved supplier under one of the National Audit Office's framework agreements. We are now looking for an HR Administrator for Stockholm University.

As an HR Administrator at the agency, you will work broadly across the entire HR field. Your tasks will include personnel administration, payroll processing, advertising, and issuing certificates.

We are looking for you who are independent, structured, and have a talent for collaboration. You have the ability to plan, organize, and drive your work independently, as well as make prioritizations when necessary. Furthermore, we see that you are communicative, thrive in an administrative role, and value teamwork.

Examples of overall tasks

• Administration of cases in the HR system Primula.
• Payroll coding in close collaboration with managers, researchers, and project economists.
• Conducting monthly payroll checks.
• Processing within the entire HR field, including recruitment advertisements, employment decisions, and salary issues.
• Issuing various types of certificates, such as insurance certificates and employer certificates.
• Supporting managers and employees in personnel matters such as work permits, insurance, and employment issues.
• Monitoring fixed-term employment and applying labor law regulations.
• Key person for practical aspects related to on- and offboarding of employees and guests, such as access cards, SIM cards, SU accounts, post boxes, and personnel lockers.
• Support in connection with the arrival of international employees to Sweden, including contacts with the Swedish Migration Agency, the Swedish Social Insurance Agency, the Tax Agency, and the Research Tax Board.
• Coordination and administration of visiting researchers.
• Administration in connection with doctoral dissertations.
• Backup regarding expense and travel reports, and contact person towards the travel agency Amex.

Requirements for the position

• University education, for example in Human Resources or equivalent.
• Previous experience from similar work.
• Good knowledge of MS Office or equivalent.
• Good knowledge of laws and regulations within the HR field.
• Ability to communicate fluently in Swedish, both orally and in writing.
• Good knowledge of English, both orally and in writing.

Meritorious requirements for the position

• Experience with the HR system Primula.
• Experience working in the public sector.

Assignment period and extent

The assignment is full-time, office hours, starting immediately and lasting for approx. 9.5 months, with the possibility of extension. The location is at the agency in Stockholm, with some possibility of remote work.

Application

Since selection is ongoing, the position may be filled before the application deadline. Therefore, be prepared with your application now. The application deadline is 2026-06-15.

Please note that we unfortunately do not accept applications via email due to GDPR. If you have questions or concerns regarding the position, you are welcome to contact Miranda Nilsson at [email protected].

We hope to see you!

As a consultant with us

Novare Staffing builds careers and supports organizations. We are a personal and socially engaged company offering interim and staffing services to both the public and private sectors. Together with us, you contribute to a sustainable working life. We take personal development to a whole new level and are a unique employer in the industry.

When you work as a consultant on assignment with our clients, you will have close collaboration with your consultant manager. You will have regular check-ins based on an active feedback culture where you develop your self-leadership and the tools you need to reach your desired goal. There is also an opportunity for interim consultants with their own companies to act as sub-consultants and invoice us for worked hours.

Novare Group is one of Sweden's leading HR Service companies, conducting approx. 600 recruitments annually as well as many staffing and interim assignments. Novare has been around for 20 years and was started by Investor. In 2014, the staff bought the company from Investor, and it is today owned by key personnel within the staff.