Vacant job

Ref: 20261424

Welcome to the HSL unit in Malmö City!

We are now looking for an assistant for HSL 5 to support the section manager and nurses with various administrative tasks. You will work at Erikslustvägen Monday to Friday, with light weekends, and a weekly working time of 38.25 hours.

Job Responsibilities

As an assistant, your workday consists of administration, daily contact, service, and administrative support for the section manager and nurses. You will work in a team with other assistants.

Your responsibilities include:

• Working in Malmö City's HR system, where all employment, attendance, and absence data are entered and serve as the basis for salary payments to the unit's employees.
• Handling invoices and data output in the economic system Ekot.
• Ensuring daily staffing in the operations during short and long-term absences.
• Managing contacts with staffing agencies and the city's own staffing organization for nurses.
• Diary management (filing).
• Creating and compiling statistics.
• Booking premises, placing orders, coordinating and distributing training places, and servicing cars and bicycles.
• Handling fault reports, receiving deliveries, and coordinating with craftsmen.
• Managing permissions in various IT systems.

Qualifications

We are looking for someone who has:

• A completed upper secondary education.
• Experience in staffing planning and overall personnel planning.
• Experience in coordination tasks within healthcare and/or care and elderly services.
• Good knowledge of Swedish, both spoken and written.

It is an advantage if you have:

• Nursing assistant education or post-secondary education in administration.
• Previous work experience in administration and/or service work, preferably within the municipal sector.
• Experience in administrative work within healthcare.
• Good knowledge of current system support such as Medvind and Ekot.
• Manual driver's license.

As a person, you are structured, receptive, flexible, and solution-oriented, while being open to new challenges. The position requires the ability to create and maintain good relationships. You see yourself as a natural part of the team, while also enjoying working independently. It is important to us that you are communicative, have a good attitude towards others even in stressful situations, and carry out daily tasks with high quality and service spirit.

Does this sound like you? We look forward to receiving your application!

About the Workplace

With our 5,200 employees, the Health, Care and Elderly Services Department is Malmö City's second largest department. We have the combined responsibility for Malmö's home care, residential care, meeting places, home healthcare, and rehabilitation. Together, we create a dynamic and future-smart organization capable of meeting today's needs and future challenges. With commitment, curiosity, and heart, we make everyday life easier for tens of thousands of Malmö residents. Join us in building tomorrow's healthcare and care – Malmö needs you!

Follow our exciting development at https://sv-se.facebook.com/halsavardochomsorg/ (https://sv-se.facebook.com/halsavardochomsorg/)

Malmö City's operations are organized into 14 departments. Our common mission is to create welfare and sustainable societal development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here: https://malmo.se/Jobb.html (https://malmo.se/Jobb.html)

Information about the position

Employment type: Permanent

Scope: Full-time

Number of positions: 1

Start date: According to agreement

Other

Malmö City strives for its employees to reflect the diversity found in the population. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

Malmö City has been a Finnish administrative area since 2015 and therefore has an obligation under the Minorities Act to inform about the rights of the Finnish minority, offer services in their mother tongue, and protect and promote their language and culture. We look forward to your application!

In this recruitment, we have chosen to exclude the cover letter from the application process to further ensure a competence-based recruitment process. Therefore, we ask you to only attach your CV to your application.