Vacant job

The Department of Care and Social Services is responsible for the municipality's elderly and disability care, home healthcare services, and the catering unit. The department employs over 1,000 staff members. The largest group consists of care personnel such as nursing assistants, personal assistants, nurses, and cooks. However, there are also many other professions within our operations. We are all key players, and our operations are characterized by employees who are engaged, responsible, and competent.

Are you someone who thrives on creating structure, coordinating resources, and finding solutions? Do you want to work in an operation where no two days are alike and where your work contributes to providing care and social services with the staffing support they need? Then you might be the person we are looking for.

We are now looking for a Coordinator for the Staffing Unit within the Department of Care and Social Services in Ludvika Municipality. This is a fixed-term position with good prospects for extension.

The Workplace

The Staffing Unit is our joint coordination function for the Department of Care and Social Services. We work with recruiting hourly substitutes, handling short-term fixed-term positions, introductions, scheduling support, and coordinating staffing issues.

Here, coordinators, staffing administrators, and case officers work together to contribute to predictable and sustainable staffing that creates quality, continuity, and a good work environment in the operations.

Responsibilities

As a Coordinator, you work closely with the unit managers of the operations and support the daily work with staffing, scheduling, and personnel planning. You coordinate staffing efforts, handle changes in daily operations, and provide data and support for the planning of the operations.

In the role, you will among other things:

• support the operations in daily staffing and schedule management
• handle absence and staffing changes in operational activities
• work with schedule and personnel planning in Heroma
• participate in coordinating resources between units and operations
• order, follow up on, and coordinate substitute efforts
• administer staffing and schedule-related cases
• contribute to the development of working methods, routines, and processes within the staffing area
• participate in dialogue with managers and operations regarding staffing solutions
• participate in scheduled on-call duty according to a rolling schedule to handle urgent staffing needs during evenings, weekends, and major holidays

The role involves many contact points and sometimes a high pace where conditions can change quickly. To succeed, you need to be able to prioritize between different tasks, collaborate with many different actors, and feel confident making decisions within given frameworks.

Qualifications

• University education in the field of personnel and working life, HR, public administration, economics, or other education that the employer deems relevant for the assignment. Alternatively, several years of experience in qualified work within staffing, personnel planning, scheduling, or another coordinating function that the employer deems equivalent.
• Experience in working with staffing, personnel planning, or scheduling
• Good system proficiency and experience working in digital operational systems
• Good administrative skills and habit of handling several parallel tasks
• Good ability to express yourself in Swedish, both orally and in writing
• Good knowledge of Microsoft Office

Merits

• experience with schedule and staffing systems
• experience with Heroma (client version)
• experience working in a staffing unit or staffing center
• knowledge of the Working Hours Act and relevant collective agreements

We are looking for you who thrive in a coordinating role where structure, service, and collaboration are crucial for success.

You are solution-oriented and have the ability to prioritize when several issues need to be handled simultaneously. You communicate clearly, build trust-based relationships, and find it easy to collaborate with people in different roles and functions.

You have a good ability to create an overview, see connections, and structure information to find practical solutions within given frameworks. Even when the pace is high, you work methodically and keep the focus on what is most important for the operation.

Great importance will be attached to personal suitability.

What you get from us!

With us, you get a varied and developmental job where you make a difference every day. You become part of an engaged team that helps each other, shares knowledge, and together finds solutions to complex staffing challenges.

In addition to working with exciting questions in a varied everyday life, you get the opportunity to become part of an organization that maintains important societal functions for the residents of Ludvika Municipality. As an employee, you have access to health benefits, good opportunities for competence development, and the option to exchange holiday pay. You have the possibility to influence your working hours through flextime. Please read more on ludvika.se under the heading "Work with us".

In Ludvika Municipality, we work according to our value base "Lagandan," which consists of four principles: Relationships, Joy, Learning, and Drive. It is based on cooperation and collaboration, a sense of "we," and a desire to continue developing. It is with Lagandan that we take on our mission and strive towards our vision of being the municipality of the future, growth, and opportunities.

Employment Type

Employment Type: Fixed-term position, start date according to agreement during summer 2026 and latest by December 31, 2026, with the possibility of extension.

Scope: Full-time (100%)

Working Hours: Daytime weekdays and scheduled on-call duty evenings/weekends/major holidays

Start Date: According to agreement

Number of positions: 1

Other Information

If you have a protected identity, do not apply for the job here on the web; contact us instead.

Enquiries

Unit Manager: Theres Hedin, 0240-863 72

Employee Organization: Bodil Lindberg, Vision, 0240-867 11

Application

Welcome to submit your application by June 10, 2026. Selection and interviews are conducted on an ongoing basis. We only accept applications via our recruitment system.

We decline all offers regarding candidate mediation as well as advertising and recruitment assistance in connection with this advertisement.