Vacant job

The Headquarters Document Management Department (HKV DokhA) is now seeking a careful and responsible registrar for a fixed-term position with good prospects of extension or conversion to a permanent position. We are looking for someone who wants to play a central role in the Swedish Armed Forces' document management and help develop our department for the future. Here you have the opportunity to develop within the field in an exciting environment!

The department's task is to support the Swedish Armed Forces Headquarters in its authority exercise through continuous document and case management. Our task is to report on, handle, and make public records available – today, tomorrow, and over time. The Swedish Armed Forces' document management covers all handling of public records regardless of format and classification level along the entire readiness spectrum from peace to crisis and war, both nationally and internationally.

HKV DokhA consists of a department divided into six sections: Expedition L24, Expedition Three Services, Expedition V117, International Expedition, Archive, and Transport Section.

About the Position

As a registrar at the Swedish Armed Forces Headquarters and International Expedition, you will play a central role in our document management. You will handle incoming and outgoing documents, ensure they are handled correctly, and ensure that the right information is in the right place at the right time. You contribute to ensuring our processes follow current laws and regulations and that sensitive information is handled correctly. You provide support and service to case handlers in document management issues and staff our internal customer desk. In addition, you handle inquiries from the public and work with other routine tasks within the department.

Main Responsibilities

• Registration and diary numbering of incoming and outgoing documents
• Staffing the customer desk
• Ensure that documents are handled in accordance with the Public Access to Information and Secrecy Act
• Work with certain archiving tasks
• Participate in the development of routines and processes for document management

Qualifications

• Experience working as a registrar or within administration, or other experience considered equivalent by the employer
• Very good computer skills
• Very good ability to express yourself verbally and in writing in Swedish and English
• Ability to work in a structured and careful manner, even under stress
• Category B driver's license for manual transmission

Meritorious

• Experience in similar tasks, preferably within the Swedish Armed Forces
• Knowledge of the Public Access to Information and Secrecy Act (OSL)

Personal Qualities

We are looking for someone who is careful, responsible, and structured. We see that you have an open mind, are service-oriented, and have a positive attitude. You enjoy being part of a team and working with others, but are also self-motivated and take personal responsibility for the execution of tasks. You actively contribute to good cooperation and a positive atmosphere in the work group. You are unpretentious and like to explore new solutions. In your role, you will handle information that requires high integrity and a security-conscious work approach, even during periods of high workload and tight deadlines.

Great importance will be attached to personal suitability. The Swedish Armed Forces' value base is built on Openness, Results, and Responsibility – ÖRA, which you of course share with us.

Other

Start date as soon as possible according to agreement. Good prospects for extension or conversion to a permanent position.

Work location: Stockholm, Lidingövägen 24

Fixed-term position starting as soon as possible according to agreement, until 2027-07-31.

Travel in the position occurs, primarily within Sweden.

Information about the position is provided by Section Chief Linn Helsing.

Union Representatives

SACO: Stefan Ungerth

SEKO: Liselotte Larsson

Swedish Defence Union, OFR/S: Kjell Tetzlaff

OFR/O: Arne Nilsson

All contacts can be reached via the Swedish Armed Forces switchboard at tel. 0505-451000.

We welcome your application by 2026-06-30.

Your application must include a CV and a cover letter. In the cover letter, we want you to describe how you meet the specified qualifications for the position. Also, outline any merits that strengthen your application and how they are relevant to the role.

Applications for this position will only be received via the Swedish Armed Forces' website.

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Information about the recruiting unit:

The Headquarters houses the Supreme Commander and the Director General. The Headquarters has approximately 1,000 employees – both professional officers and civilian experts. As of 2023-01-01, the Headquarters consists of the Defence Staff, the Operations Command, the Military Intelligence and Security Service, as well as the Headquarters Staff Department and independent oversight units.

An employment with us involves placement in a security class. Swedish citizenship is usually required. Security screening with register check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be war-placed. The employment also includes an obligation to serve abroad. The meaning of this varies depending on the type of position. A CV and personal letter must be attached to the application for employment. If you proceed in the employment process, certified copies of certificates and documents must always be presented. Calls from external recruitment agencies and salespeople are declined.