Vacant job

Do you want to work in a central role where you get to create a professional, welcoming, and well-organized office environment? Do you have an eye for detail and thrive in a role where you take significant responsibility? Unum Tax is now looking for an Office Coordinator/Receptionist who wants to become a key person in their team! Unum Tax is a firm focusing on tax issues with offices centrally located in Stockholm City.

About the role

This is a direct recruitment, meaning the recruitment process takes place through Academic Work, but you will be employed directly by Unum Tax.

As an Office Coordinator, you will have an important role where you are responsible for maintaining a high standard in the office and ensuring that both employees and visitors have a first-class experience. You work proactively and identify what needs to be done, often before anyone else does.

What we offer

• A central and independent role in an entrepreneurial company
• Opportunity to influence and develop the office environment
• A family-like work culture with high engagement
• A team with strong passion for their field

Responsibilities

In this role, you will work broadly with both reception and office administration. Among other things, you will:

• Welcome clients and visitors in a professional and friendly manner
• Ensure that the office, conference rooms, and common areas are always presentable
• Handle orders and inventory of office supplies and consumables
• Organize and prepare meetings and order catering
• Handle mail, scanning, and archiving of documents
• Update calendars and internal systems
• Act as a contact person for suppliers and receive deliveries
• Answer phones and handle simpler emails
• Take initiative for improvements in the office environment and contribute to well-being

You are also expected to take your own initiatives in daily life, for example, planning internal activities, organizing storage, or ensuring that the office maintains a consistently high standard.

We are looking for you who

• Have good knowledge of Swedish and English, both spoken and written
• Are proficient in computer use
• Have a strong service mindset and an egalitarian approach

It is meritorious if you have

• Previous experience in a similar role, preferably within reception, office administration, or service.
• Previous work experience in: Law firm, consultancy, or accounting firm

To succeed in the role, you have the following personal qualities:

• Proactive and self-starting. You thrive in an environment where you take responsibility and where your ability to create structure and order makes a difference.
• Problem-solving and proactive – you see what needs to be done.
• Structured and detail-oriented.
• Service-oriented and trustworthy.
• Brave and willing to contact different people to solve problems.

Our recruitment process

This recruitment process is handled by Academic Work, and our client's wish is that all questions regarding the position are sent to Academic Work.

We apply continuous selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. Please motivate well in your application why you are interested. A CV is required when applying. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.

The process consists of:

• Problem and personality tests via Alva Labs
• Phone interview
• Digital evidence-based deep interview with Academic Work
• Interview at Unum Tax
• Background check
• Reference checks
• Decision