Vacant job

We are now looking for an Archive Assistant for our client in Stockholm for a full-time position this autumn! Apply now!

About the assignment

We are looking for an Archive Assistant for our client in Stockholm for a full-time assignment starting on September 1st and running until the end of the year. The work takes place at the client's office in Stockholm. The client needs to organize, structure, and quality-assure physical archive materials. Existing resources are insufficient to complete the work within the desired timeframe, which is why a consultant is needed as reinforcement to the existing archive function. The assignment may involve handling documents subject to confidentiality. This is a consultancy assignment via Bemannia.

Your responsibilities

The work primarily involves organizing, structuring, and quality-assuring physical archive materials:

• Sorting, boxing, and cataloging archive series.
• Completing archive catalogs for the periods 1944–2010 and 2011–2020, including cleaning and sorting of documents.
• Placing materials in archive boxes.
• Contacting relevant departments to ensure that all documents for the current archive period have been received.
• Supporting permanent staff in sorting, dividing, and re-boxing photographs, as well as extracting metadata for future delivery of historical images.

Other archive-related tasks may also occur, such as:

• Extracting and providing information in the form of public records from physical archives, historical collections, e-archives, and databases.
• Conducting appraisal investigations to determine which documents should be preserved and which can be destroyed.
• Producing archive reports in the form of catalogs according to the general archive schedule and reporting based on business processes.
• Conducting assessments and investigations regarding the physical storage of documents.
• Carrying out prescribed destruction of documents.
• Participating in the establishment of guidelines and governing documents for internal archive work.

The tasks are primarily of a simpler nature and may be repetitive at times, requiring diligence and endurance. The consultant will have primary contact areas within the Information Management unit and other operations within the company, primarily to ensure completeness and correct handling of archive materials.

Your qualifications

• Basic university entrance requirements.
• At least one (1) year of experience with administrative tasks within archives.
• Knowledge of MS Office or equivalent.
• Good knowledge of Swedish, both spoken and written.
• Ability to work in a structured and independent manner.

Merits

• Experience working within Stockholm City.

What we offer you

As a consultant at Bemannia, you get:

• Close contact with your consultant manager.
• Opportunities for more exciting assignments.
• Experience at educational workplaces where your skills make a difference.
• Secure employment conditions.

Read more about what it is like to be a consultant with us here: Working as a consultant via Bemannia

About the application

Apply for the position by clicking "Apply" below. Please upload your CV in Word format and in Swedish. Selection and interviews are conducted on an ongoing basis, and the position may be filled before the application deadline June 5, 2026.

We do not accept applications via email, but if you have specific questions regarding the position, these will be answered by the responsible recruiter, Pernilla Gärdén, [email protected].

For general inquiries regarding your application or our recruitment process, you can reach us during office hours at 072-175 40 00.

Bemannia is a publicly owned and Swedish-owned staffing and recruitment company that provides competent and qualified personnel through rental, recruitment, and personnel contracts within Organization & Leadership, PR & Information, Marketing & Sales, Finance, Law, HR & Personnel, Property & Technology, IT & Data, and Office & Administration. Bemannia has framework agreements with the majority of Swedish authorities and municipalities, their administrations, and companies. Bemannia is a member of Kompetensföretagen and is an authorized Staffing Company and Recruitment Company, with collective agreements with Unionen, Akademikerna, SEKO, as well as LO and the Hotel and Restaurant Workers' Union. Bemannia is certified according to SS-EN ISO 9001:2015 (Quality Management Systems), SS-EN ISO 14001:2015 (Environmental Management Systems), SS-ISO 45001:2018 (Occupational Health and Safety Management Systems), and SS-ISO/IEC 27001:2022 (Information Security Management Systems).

The company's leadership has been active in the industry for 40 years.