Vacant job

1 position(s).

Are you a structured and meticulous administrator who wants to ensure that the planning process works smoothly in practice?

As an administrator within the planning operations, you will be a central part of keeping processes together, creating order in workflows, and ensuring that planning cases are handled legally secure and efficiently from start to finish. You will work closely with engaged colleagues and enjoy a daily routine where administration, coordination, and development meet.

The position is a one-year temporary assignment starting in August 2026.

YOUR ROLE

As an administrator within the planning operations, you play a central role in holding together and supporting the work throughout the entire planning process. You handle administration related to, among other things, comprehensive plans, detailed plans, pre-decisions, planning decisions, consultations, and appeals, while contributing to smooth and legally secure processes and document management. The role also involves contact with citizens, where you answer questions, provide guidance, and act as a vital link between the municipality and its residents.

In this role, you are responsible for registration, diary numbering, archiving, and handling decisions and documents from committees, the municipal council, and other authorities. You support case handlers with dispatch, advertising, and exhibitions, and are responsible for archiving plans and updating the archive. You also work with expediting decisions, compiling materials, and handling administrative tasks related to, for example, appeals, invoices, and planning cases. Furthermore, you support case handlers in managing the operational system and are responsible for external and internal invoicing of fees within various legislative areas.

You are also involved in developing and improving working methods within the operations, focusing on structure, coordination, and digitalization of the planning process. The work involves many contact points and takes place in close collaboration with various functions within the municipality, external actors, and citizens.

YOUR COMPETENCE AND EXPERIENCE

You have experience in qualified administrative work where structure, case handling, and coordination have been a natural part of your daily routine. You are accustomed to working in digital systems and have a good ability to switch between different tasks without losing overview or quality in your work.

You have knowledge of the planning and building process in municipal operations and understand how detailed plans, planning cases, and related processes are handled in a public context. You may have acquired this through work, education, or a combination of both. You express yourself very well in Swedish, both orally and in writing, and adapt your communication to the recipient and situation. You also have basic knowledge of English. It is an advantage if you have previously worked with, for example, registration, diary numbering, expediting, or similar administrative tasks within public operations or related processes.

YOUR NEW WORKPLACE

The planning operations belong to the Urban Planning Administration and consist of engaged employees who work on shaping tomorrow's society. We handle everything from comprehensive planning and detailed plans to pre-decisions, with the goal of creating sustainable and well-functioning environments for people who live and work in the municipality.

We work closely with other administrations, political bodies, and external actors to ensure that planning is both legally secure and well-rooted. As an administrator, you become an important part of making the processes work in practice and contribute to ensuring that the work flows smoothly from beginning to end.

NICE TO KNOW

We recruit based on competence and focus on your experience, knowledge, and potential. Instead of a cover letter, you answer a few selection questions and attach an updated CV.

Want to know more about what it is like to live in Skellefteå?

• Read more: https://skelleftea.se/ (https://skelleftea.se/)
• Our benefits: https://skelleftea.se/formaner (https://skelleftea.se/formaner)
• Salary statistics: https://skelleftea.se/lonestatistik (https://skelleftea.se/lonestatistik)

Employment type: Fixed-term employment.
Duration: 6 months or longer.