Vacant job

Join Johnson Controls on an exciting journey where you will play a key role in ensuring smooth and efficient project workflows. Here, you will become a vital player in supporting project managers and the project organization. You will have the opportunity to contribute to successful initiatives in a work environment with great variety.

About the Role

Johnson Controls is a global technology company with operations in over 150 countries, offering innovative solutions to increase energy efficiency and reduce operating costs in buildings worldwide. In Sweden, they have a nationwide presence in areas such as building automation, refrigeration, HVAC, and security. The office in Östergötland focuses on cooling systems for cruise ships, encompassing development, production, and service.

We are now looking for a meticulous and engaged Project Administrator who wants to become an important part of the project team. In this role, you will work closely with project managers and the finance department, handling administrative tasks such as procurement, booking of transport, invoice management, and support during deliveries. You will also work in the business system iScala and contribute to month-end closing. The position starts as a consultancy assignment via a recruitment agency, with good opportunities for employment with the client.

What We Offer

• The opportunity to work on exciting projects with great colleagues and with a high degree of variety in tasks.
• As a consultant for Academic Work, we offer great opportunities for you to grow professionally, build your network, and create valuable contacts for the future. Read more about our consulting offer.

Responsibilities

The role of Project Administrator involves providing comprehensive administrative support to projects and teams, ensuring order and efficiency in all project phases.

• Support projects and departments with procurement-related questions and coordinate orders.
• Responsible for booking and coordinating transport and travel.
• Manage and administer documentation for access to shipyards and security-classified areas.
• Provide administrative support for major deliveries, tenders, and project activities.
• Handle invoicing, credit notes, and ongoing financial administration.
• Perform and quality-assure administration in the business system iScala.
• Create manuals, reports, and statistics for monitoring and improvement work.
• Relieve the Finance Coordinator with tasks related to month-end closing and financial monitoring.

Who We Are Looking For

• Have a post-secondary education in a relevant field.
• Have advanced knowledge of the Microsoft Office suite, especially Excel, Word, and PowerPoint.
• Have experience in administrative work, preferably within a project environment.
• Are fluent in Swedish and English, both verbally and in writing.

Merits

• Experience with project tools such as Jira or the business system iScala.
• Experience with Adobe Pro.
• Experience with financial administration and monitoring.

Personal Qualities for Success

• Helpful
• Organized
• Responsible

Our Recruitment Process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We conduct ongoing selection and will remove the ad when a sufficient number of candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so one is not needed. The recruitment process includes two selection tests: a personality test and a cognitive ability test. These tests are tools to help find the candidate with the highest potential for the role, as well as to promote equality, diversity, and a fair recruitment process.