Vacant job

Do you want to work in a creative, research-intensive, and expanding organization? Are you also someone who thrives in an independent and varied role where quality and service are at the forefront? Then FOI could be your new workplace! We offer a balanced work-life, a development-oriented work environment, and socially important work!

About the positions

We are currently looking for two administrators for our office in Linköping. Both positions involve providing broad support to managers, project leaders, and researchers. This includes, for example, preparing procurement documentation, preparing for new hires, and assisting with the onboarding of new employees. You will contribute to developing and improving administrative routines and processes, as well as supporting colleagues within the organization. Working in various support systems and disseminating information internally and externally are also part of the roles.

Both positions include a significant amount of project support, where you will work together with project leaders to streamline work in various projects. In one of the positions, this project support specifically involves preparing and conducting courses and exercises, mainly within the Cyber area.

About the unit

You will belong to the office of the Cyber Defence and Command Technology division. The office consists of administrators and economists and provides close support to managers, project leaders, and employees in daily operations.

The work is primarily performed on-site due to the nature of the operations. Read more about what the division does here: https://www.foi.se/om-foi/organisation/cyberforsvar-och-ledningsteknik.html (https://www.foi.se/om-foi/organisation/cyberforsvar-och-ledningsteknik.html)

Do you have the competency profile we need?

Requirements

• Relevant post-secondary education or equivalent competence assessed by the employer as equivalent,
• Several years of documented experience in qualified administrative work,
• Experience in providing professional administrative support to managers and employees,
• Experience in project support for project leaders,
• Very good knowledge of Microsoft Office,
• Very good ability to express yourself in Swedish, both orally and in writing,
• Good ability to express yourself in English, both orally and in writing.

Since your role involves being a central contact point for both employees and managers, we are looking for you who are service-oriented, solution-focused, proactive, flexible, and have good collaboration skills. You are self-reliant and work proactively in a structured and driving manner to deliver results according to set timeframes and with good quality.

Merits

• Experience in planning and conducting conferences, exercises, or courses,
• Experience in administrative work within government agencies or other public sector operations,
• Experience with administrative support systems, such as Agresso,
• Experience with automated document handling and data compilation in Word and Excel,
• Experience working in a security-classified environment.

Great importance will be placed on your personal qualities during the selection process.

What do we offer you?

The Swedish Defence Research Agency (FOI) is a government agency that conducts world-leading research in defence and security to support Sweden's military and civilian defence. We offer a unique workplace where you get the opportunity to work on what is important for the total defence and society as a whole. The research is applied both within defence authorities and among civilian actors and plays a crucial role in building a relevant and effective defence capability.

We consciously work for a good work environment with a good balance between work and private life. In addition, we offer a range of benefits. Read more about what it is like to work with us: https://www.foi.se/jobba-hos-oss.html (https://www.foi.se/jobba-hos-oss.html)

The position is a permanent employment that may be initiated with a six-month probationary period.

Do you want to help find answers for a safer world?

We welcome your application in the form of a CV and cover letter via the application button by January 4, 2026.

For more information about the position, you are welcome to contact Anna Dimitrijevic. Union representatives are Staffan Lindgren (Saco-S) and Magnus Lindström (OFR/S – ST). All can be reached at 08-555 030 00.

As the position is security-classified, Swedish citizenship is required. Security clearance with registry check will be conducted prior to employment according to the Security Protection Act (2018:585). Prior to security clearance, certified copies of education and service certificates relevant to the position are requested.

FOI is a government agency, meaning submitted application documents become public documents that may be disclosed to third parties upon request according to the Public Access to Information and Secrecy Act.

Offers from recruitment agencies are declined.