Vacant job

ABOUT THE ROLE // MAKE IMPACT WHERE IT MATTERS

Wise Admin is currently recruiting on behalf of a client for a Coordinator position within a small knowledge-based and member-focused organization specializing in education, networking, and conferences.

Start date: After summer. Full-time. Location: Central Stockholm. 6-month consultancy contract with good prospects for extension or permanent placement with the client.

This is a broad and varied role for someone who thrives in operational work, enjoys coordinating multiple parallel tasks, and wants to be a key support in daily operations. The role combines administration, communication, conference support, and some partner contact.

You will work closely with the operations in a small team where collaboration, structure, and self-drive are crucial for success.

About the role

In this role, you will handle coordination and administration related to education, events, and communication. You will play a vital part in ensuring that activities, information, and practical aspects run smoothly – both before and during execution.

Examples of responsibilities:

• Update information on the website and in digital channels
• Manage dispatches and participant communication
• Coordinate administration regarding education and events
• Communicate with participants, partners, and suppliers
• Create and update simple marketing materials using existing templates
• Support research and follow-up related to partnerships and external contacts
• Coordinate practical details prior to events
• Ensure materials and information are delivered on time
• Contribute to structure and progress in daily work

YOUR PROFILE // YOU BRING THE EDGE

We are looking for someone who is confident in a broad and operational coordinating role and appreciates working close to the operations in a smaller organization.

You are used to juggling many different tasks simultaneously, have strong administrative skills, and enjoy creating order and structure. You have a professional and communicative approach and thrive with many contact points.

To succeed in this role, we believe you:

• Have experience in administrative and coordinating work
• Are accustomed to working independently and driving your work forward
• Have excellent command of the Swedish language
• Are meticulous, unpretentious, and solution-oriented
• Have some experience in communication, digital channels, or basic marketing
• Adapt easily to new systems and ways of working

It is an advantage if you have previously worked in education, events, member organizations, conference operations, or other knowledge-intensive environments.

We place great emphasis on personality and are looking for someone who is structured, responsible, and thrives in a role where you keep many parts together. You have a warm and professional demeanor, enjoy collaborating with others, and are receptive in your interactions. At the same time, you are self-reliant, proactive, and comfortable driving your work forward independently. You thrive in an unpretentious environment where people help each other, are flexible based on operational needs, and have a curious attitude towards learning and understanding the business deeply.

ABOUT THE ORGANIZATION // CULTURE WITH REAL CHARACTER

Here you present the client company – if applicable. Highlight what is unique about this specific department, team, or workplace. What is it like to be a colleague here? How does it feel to work there? Focus on culture, values, and why this is the right step for the right person.

ABOUT WISE ADMIN

Wise Admin specializes in recruitment, consultancy solutions, and advisory services within administration. We highlight those who are often taken for granted, because we know how crucial the right administrative competence is for operations to function and grow. We match people who create structure, order, and joy in work, ensuring they end up where they make the most impact. For real.

WHEN YOU JOIN US

As a consultant at Wise, you become part of a context where we value both your security and your development. We offer a market-competitive salary, wellness benefits, pension contributions, and collective agreements – for us, nothing is more important than you feeling secure in your employment.

From day one of your consultancy assignment, you will have the opportunity to develop, challenge yourself, and influence future workplaces – together with engaged colleagues, and with us as a constant sounding board. Regardless of where you are in your career, the consultant role should provide you with experiences, knowledge, and inspiration for your next step.

Welcome to Wise – a world full of opportunities!

YOUR APPLICATION // TALENT SPEAKS LOUDER

To apply for the role, click "Apply Now" and attach your CV. Please note that we do not accept applications via email. In the consultancy world, things often move quickly, so the position may be filled before the final application date. Therefore, do not wait with your application.

If you have questions about the role, you are welcome to contact the responsible Head of Consulting (Philip Alfredsson, [email protected]) or Talent Acquisition Specialist (Emma Rehn, [email protected]).

We look forward to receiving your application via Wise Admin.