Vacant job

Do you want to work in an organization with an important societal mission while contributing to a larger project that significantly impacts the organization's document management? We are now looking for a Document Controller/Registrar for a consultancy assignment with our client in Visby, where you will play a key role in handling and digitizing extensive archive materials.

About the Role

The background of this assignment is the decommissioning of several Swedish foreign missions, which means that large amounts of archive and document material need to be processed and re-registered in the organization's case management system.

You will become part of a Document Control team in Visby working on structuring, preparing, digitizing, and registering documents during a fixed-term period. The team currently consists of experienced colleagues with extensive knowledge in the field and will be further strengthened during the period with consultants and senior resources.

This role is suitable for you who thrive with structured and methodical work and enjoy creating order and quality in administrative processes. Here you have the opportunity to contribute and work for an organization with a vital societal mission. You will become part of a government agency whose work contributes to improving people's living conditions worldwide.

Your Responsibilities

In this role, you will among other things:

• Receive and handle large volumes of analog material
• Sort, structure, and prepare documents for scanning
• Scan and quality-assure digitized material
• Register documents in Public360, their diary and case management system
• Ensure correct metadata and document classification
• Perform quality checks on documents and registrations
• Archive and restore material after scanning if necessary

The work involves handling large document volumes and requires attention to detail and endurance in daily tasks.

We are looking for someone who

Has experience in administrative work, registrar duties, or similar document management. You are accustomed to working in a structured manner and preferably have previous experience handling large volumes of documents or registering cases in case management systems.

We would like you to have:

• Experience in administrative work or registrar duties
• Experience in document management, scanning, or digitization
• Experience working in diary or case management systems
• Strong ability to work in a structured and meticulous manner

It is an advantage if you have:

• Experience from the public sector
• Knowledge of the Public Access to Information and Secrecy Act
• Experience in archive and document management
• Experience with Public360

Personal Qualities

To succeed in this role, we believe you are:

• Structured and methodical
• Very meticulous and quality-conscious
• Enduring and comfortable with repetitive tasks
• Responsible and self-initiating
• Service-oriented and flexible
• A team player with good collaboration skills

We believe you thrive in a role where order, quality, and structure are in focus, and where you get to be an important part of a larger administrative effort.

About the Employment

This is a consultancy assignment with employment through OIO. The assignment starts on September 1st and runs until December 31, 2026, with the possibility of extension.

What We Offer

• Scope: Full-time, 40 hours/week.
• Employment Type: Favorable consultancy agreement via OIO, with opportunities for extension.
• Working Hours: Office hours with some flexibility in Visby.
• Benefits: Consultancy contract with fixed monthly salary, fitness allowance, advance vacation, pension.
• Start Date: Immediately
• Contact Person: Linn Strand ([email protected])

Selection is made on a rolling basis, and the position may be filled before the application deadline.

About OIO

Our passion is helping you find the right role and workplace. We are also aware that you are picky and choose carefully before taking the next step in your career – we would do the same. Therefore, we work dedicatedly in the recruitment process to get to know you and your ambitions. We believe that people in the right place have a greater chance of reaching their full potential. Through fair, hassle-free employment conditions and supportive leadership, we actively work on your engagement and development. In this way, we strive to become a natural career partner for you. We are as picky as you are.