Vacant job

We are recruiting on behalf of Nordstjernan for a Receptionist position starting in August. If you have experience in a similar role, an eye for detail, and are proactive, you are the person we are looking for! We review applications on a rolling basis, so do not wait to apply.

About the Role

Nordstjernan is a family-controlled and foundation-owned investment company with an impressive history. Nordstjernan is housed in historic and elegant premises on Stureplan, an environment that exudes history and quality. Here, every detail is thought through, and the same applies to the service provided in the reception. As the face of the company, you set the standard from the moment a visitor crosses the threshold.

In the role of Receptionist, you are responsible for creating a welcoming and seamless experience for both external guests and internal employees. We are looking for someone who not only has a natural sense for service but is also motivated by owning their station and taking significant personal responsibility. The role is a two-year fixed-term contract, which gives you excellent opportunities to truly grow into the operations and become a central part of the office's heart. To ensure you get the best possible start and the right conditions for success, you will receive a thorough and well-planned introduction from the current Reception Manager.

What Nordstjernan Offers You

• An exclusive work environment: You will work in historic and first-class premises on Stureplan.
• Thorough introduction: Careful training by the current Reception Manager.
• Long-term stability: A secure and responsible two-year fixed-term contract.

Responsibilities

• Welcome and handle external and internal visitors with a strong focus on security and prior notification.
• Manage the switchboard by answering and forwarding calls with professional courtesy.
• Handle incoming email and ensure that incoming emails are answered or forwarded correctly.
• Responsible for meeting rooms and the conference department, including opening/closing and preparing food and beverages.
• Administer mail, couriers, and packages and ensure deliveries are distributed internally to the correct recipients.
• Provide administrative support for room bookings, events, and technical support during video conferences.
• Coordinate with food suppliers and assist in the execution of internal corporate events.

We are looking for someone who

• Has previous experience in switchboard and reception work.
• Has experience from offices, conference facilities, or hotel operations.
• Is fluent in Swedish (spoken and written) and has good knowledge of English (spoken).
• Is computer literate and comfortable with administrative tools.

It is an advantage if you have

• Basic knowledge of video conferencing technology.
• The ability to handle multiple tasks in parallel and under time pressure.

To succeed in the role, you have the following personal qualities:

• Outgoing with a well-developed sense for service and quality.
• Representative, responsible, and has an eye for detail.
• Proactive and stress-resistant – you thrive in a role where the pace may vary.
• A team player with good collaboration skills and high customer understanding.

Our Recruitment Process

This recruitment process is handled by Academic Work, and our client's request is that all questions regarding the position are sent to Academic Work.

We apply rolling selection and will remove the ad when enough candidates have reached the final stage of the recruitment process. A CV is required when applying. We do not use cover letters as a selection method, so they do not need to be attached. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.