Vacant job

Job Description

We are currently helping a foundation in the city center find a colleague for a position during the autumn of 2026. The role is that of a Coordinator/Administrator, primarily involving administrative tasks related to events, where you will support the project manager before, during, and after implementation.

The foundation is located in central Stockholm, and working hours will be somewhat flexible based on operational needs. This means that specific schedules are open for discussion, but the work must be performed on-site.

Period: Late August – Mid-December

The position is based in Stockholm, where you will join a larger Event team.

Responsibilities

• Prepare agendas
• Take minutes during meetings
• Manage participant lists and invitations
• Manage registration systems (experience with Cvent is a plus)
• Respond to emails and calls – in English and Swedish
• Support activities before events, on-site, and after completed arrangements
• Finalize safety and rule-compliant documents
• Support the project manager with other administrative tasks
• Be "hands-on" and jump in where needed

Qualifications

• Strong administrative skills.
• Comfortable working with digital tools such as Microsoft Office and Teams.
• Curious and a quick learner.
• Excellent verbal and written communication skills, with the ability to structure and prioritize your work.
• Flexible, stress-resistant, and thrive in a fast-paced environment. You enjoy having fun at work, contribute to a positive work environment, and are a natural team player with good collaboration skills.
• Fluent in English, both verbally and in writing.

Preferred:

• Experience in event and/or program operations

About the Company

Randstad

At Randstad, we know that every person has a place in the labor market. With operations throughout the country and across all competency areas, we help people find a job that feels right, where they have the opportunity to grow, develop, and reach their full potential.

With nearly 600,000 employees in 38 countries, Randstad is a world leader in HR services, with the goal of becoming the world's most respected and appreciated partner in the labor market. By combining our passion for people with the power of today's technology, we help people and companies achieve their full potential. We call it Human Forward.