Vacant job

We are looking for an Agenda Manager for a company in Stockholm. Start date is in May, initially for a 7-month fixed-term assignment with the possibility of extension. This role is 100% onsite in Stockholm.

We are looking for a person who, in the role of Agenda Manager, will provide operational, administrative, and proactive planning support to the Business Manager and the Business Department. The assignment aims to create structure, quality, and foresight in meetings, decision-making processes, and workshops, as well as to lead Business Planning and follow-up of the business plan together with the Business Manager. This role is central to ensuring that the right issues are handled at the right time and that meetings and activities are well-prepared, efficient, and follow-up capable. The individual needs to be structured, driven, and have good administrative skills with strategic insight, and be able to work independently.

Main areas of responsibility

• Plan, structure, and coordinate agendas for meetings at the management and department levels

• Ensure that meetings are well-prepared with the right materials, participants, and clear objectives

• Support the Business Manager in prioritization, foresight, follow-up, and coordination of activities

• Follow up on decisions, actions, and ensure documentation

• Prepare materials and decision support documents in collaboration with the Business Manager

• Assist in the planning and execution of workshops, conferences, and other events

• Coordinate internal and external contacts related to meetings and events

• Contribute to improved working methods for meeting structure and planning within the department

Competency requirements (must-have)

• Good administrative skills and experience working in a structured manner

• Very good knowledge of Microsoft Office, especially Outlook, PowerPoint, Word, and Excel (Co-pilot)

• Experience with meeting planning, calendar management, and coordination of multiple parallel activities

• Ability to communicate clearly and professionally in speech and writing in Swedish

• Ability to work independently, take initiative, and drive tasks to completion

Desirable experience (nice-to-have)

• Experience working closely with a manager or leadership function

• Experience in planning and executing larger meetings, including material preparation

• Experience from a consulting role or other support function in a knowledge-intensive organization

• Basic understanding of decision-making processes and governance in larger organizations

Personal qualities

• Structured and meticulous, with a good eye for detail

• Driven, service-oriented, and solution-focused

• Strategic insight

• Good collaboration skills and confident in interacting with different roles and levels

• Ability to handle changing circumstances and parallel tasks

• Ego-free and professional in work approach

This role requires fluent skills in both Swedish and English.

This is a 100% consulting assignment via Incluso in Stockholm. Start date is in May, initially for a 7-month fixed-term assignment with the possibility of extension. This assignment is 100% on-site in Stockholm.

Please apply with your CV and cover letter via the link below. We present candidates on an ongoing basis.

The responsible recruiter at Incluso is Marianne Nilsson.