Vacant job

We at Asta Agency are currently looking for a Business Coordinator to work on behalf of our client. The company operates in the tech and SaaS sector, encompassing several business units with its headquarters in Stockholm, where different functions collaborate closely. They are now seeking a Business Coordinator, which is a new role in the organization. More information about the company will be shared during the recruitment process, at the latest during a digital interview with us at Asta Agency.

We at Asta Agency collaborate with the company in this recruitment process. The process takes place through Asta, and you will then be employed directly by the company.

This is a broad and varied role for you who thrive when you get to manage many administrative parts and be an important support function in the business. The role combines economic administration (25%), office management (25%), sales support (25%), and administration related to management and operations (25%). Since the position is new, there are great opportunities to influence and shape your areas of responsibility in the future.

You work closely with several functions in the company and have a central role in ensuring that daily operations run smoothly. Part of the assignment involves ensuring structure in everyday life, while other parts are more event-driven and arise based on the company's needs. You report to the CFO and will have a role with great breadth, many contact points, and good opportunities to influence and improve routines and working methods over time.

Key responsibilities:

• Support management and other functions with administrative matters
• Manage onboarding and offboarding processes and ensure that routines and checklists are followed
• Communicate with suppliers and partners related to the office, and act as the face of the company during visits
• Support the CFO in ongoing economic administration, such as invoicing, updates in financial systems, reconciliations, and work leading up to monthly closing
• Responsible for the daily operation of the office, e.g., orders, mail handling, facility issues, and ensuring cleanliness and tidiness in common areas
• Plan, coordinate, and assist with internal and external meetings, conferences, and activities together with those responsible
• Provide administrative support within HR-related areas, e.g., follow-ups and compilations
• Support the sales function with CRM administration, contract management, and documentation
• Participate in improvement work related to routines, processes, and structure in the office

To thrive in this role, we see that you are a person who appreciates responsibility, likes to create order, and finds it easy to switch between different types of tasks. You are service-oriented, detail-oriented, and communicative, and you enjoy contributing where needed. Since the role encompasses several areas of responsibility, it is important that you are structured, have good prioritization skills, and are not afraid to flag issues that need to be raised or clarified. The role suits you who are forward-looking, solution-oriented, and motivated by creating both structure and well-being in an organization. This is a perfect opportunity for you who want to be part of all aspects of a business and learn about various crucial areas in a company.

Additionally, you have:

• Post-secondary education in economics, administration, or another relevant field
• Experience from a service-related, administrative, or coordinating work role
• An interest and good understanding of numbers
• Good computer literacy and experience working with digital tools
• Very good knowledge of Swedish and English, both spoken and written

• Start: August 2026
• Location: Central Stockholm
• Scope: Full-time
• Salary: According to agreement

We apply continuous selection in this process, which means the position may be filled before the advertisement is removed. We therefore recommend that you apply as soon as possible!

If you have questions or thoughts regarding Asta Agency's recruitment process, do not hesitate to contact [email protected].

Asta Agency is a recruitment and staffing company that helps companies find the right professionals throughout Sweden, with a focus on Stockholm, Gothenburg, and Malmö. We recruit and lease specialists and generalists within sales, marketing, HR, customer service, finance, administration, IT, and tech. With a focus on quality, long-term perspective, and smart solutions, we support both companies and candidates in their next step.

Read more about how we work with recruitment, staffing, and contract recruitment at astaagency.se.