Vacant job

Administrative Assistant to the HR Department at the Swedish Social Insurance Agency

Every year, the Swedish Social Insurance Agency (Försäkringskassan) makes 21 million decisions that affect people's lives and society as a whole. We pay out approximately 260 billion SEK annually. We are handling everyone's tax money. It is a great responsibility. Therefore, we delve into every case, follow laws and regulations, inform and guide, care, and show consideration. It is a job for those who want to take responsibility. Welcome to Försäkringskassan.

About the HR Department

The HR department is responsible for driving the agency's employer policy and ensuring the agency's competence supply. This covers areas such as labor law and collective agreements, work environment, leadership and employee development, as well as competence development. HR supports managers and leadership teams in all types of HR-related matters. The HR department at Försäkringskassan is now seeking an engaged and senior administrative assistant. You will have several close colleagues, such as controllers, HR specialists, and business developers. Our approximately 200 employees are located mainly in Stockholm, Malmö, Gothenburg, and Östersund.

Documentation, Administration, and Collaboration

As an administrative assistant within the HR department, you will provide administrative support primarily to the HR Director, but also to other managers within the HR department, contributing to a smooth daily routine for the managers. In this role, it is important to have high integrity, be able to take your own initiatives for improvements, and work proactively.

You will assist the HR Director with calendar booking, meeting planning, meeting documentation, travel, and organizing conferences. In your work, you will handle invoices, purchases, procurement, access rights, registration (diarization), and document management. You will collaborate with other administrative assistants within the agency and serve as a contact person for other operations both internally and externally.

As an employee at Försäkringskassan, you must have a high security awareness as the agency comes into contact with confidential information. It is a job for those who want to take responsibility.

We are looking for you who

• have a final grade from upper secondary school or experience and qualifications that can be deemed equivalent
• have a systematic and meticulous working method
• collaborate effectively with others to achieve common goals
• have good communication skills, both verbally and in writing
• act on your own initiative and take responsibility for achieving good results
• are secure and inspiring, even in stressful situations
• quickly identify problems and solve them in a relevant way.

It is an advantage if you:

• have experience providing administrative support to people in leading positions
• have good knowledge of Försäkringskassan's organization and administrative systems
• have experience of trade union cooperation
• have knowledge of the Administrative Procedure Act
• have experience with digital registration and case management systems
• have experience working in invoice management systems
• have good knowledge of the Office package.

We place great importance on your personal qualities.

Other Information

1 position, permanent, full-time, with start date according to agreement. A probationary period may apply. In accordance with Försäkringskassan's security guidelines, background checks are conducted in this recruitment. The possibility of remote work exists if the work allows. In this recruitment, psychometric tests may be used as part of the selection process. Location: Stockholm (Telefonplan) or Malmö.

Do you want to know more about Försäkringskassan as an employer? Visit fk.se/jobbahososs (https://fk.se/jobbahososs)

Contact Persons

Manager: Ola Kristiansson, 010-119 57 32 (for questions about the position).
HR Specialist: Elin Magnusson, [email protected], 010-113 44 98 (for questions about the recruitment process).
ST (Union): Siv Norlin, 010-116 96 76.
Saco-S: Cecilia Silverson, 010-115 26 18.
Seko: Johanna Grundström, 010-115 30 44.

Application

Send your application no later than April 16, 2026. Please upload your diplomas, grades, and certificates along with your application.

If you have protected personal data or no access to BankID, call the HR specialist named in the advertisement for assistance with submitting your application.

In everything we do, we act based on the principle of equal value for all people, legal security, and good service.