Vacant job

Do you have expertise in information management and want to play a key role in handling the Swedish National Agency for Education's (Skolverket) information flow? We are now seeking an Archivist/Administrator for a fixed-term assignment. Join us and contribute to the future of education!

About the Job

As an Archivist/Administrator, you will play a vital role in managing Skolverket's cases and documents, as well as handling inquiries regarding registration. Your work will primarily involve finalizing cases in the central registry; the document and case management system Platina. Your duties may also include receiving incoming documents via various channels, such as email and physical mail, and registering them. Upon request, you may also assist by providing registered documents from finalized and closed cases.

Your primary tool is the document and case management system, currently Platina, where you will perform quality control, register, retrieve, and manage documents. During the spring, we will transition from our current system to Public 360.

You will be part of the registry function at Skolverket, working within a team. The registry belongs to the unit for Information Management and Security, which includes functions such as archives, security and preparedness, information security, Platina administration, and the Data Protection Officer. Within the unit, we work cross-functionally, and you will contribute your expertise to this work.

You will work at our modern and spacious office in Solna Business Park. You may also have the opportunity to work up to 50% remotely.

About You

To do a good job and thrive with us, you must uphold and live up to the public sector value foundation and our core values for employment: role model, trust, responsibility, collaboration, and development. Read more at www.skolverket.se/jobb

Requirements for this role

• At least 30 ECTS credits in archival science, social studies, or humanities, or equivalent education assessed as comparable
• Current experience working with electronic information management
• Good knowledge of the Freedom of the Press and Publicity Act and the Secrecy Act
• Good ability to use various IT tools and applications
• Excellent ability to express yourself verbally and in writing in Swedish.

It is an advantage if you have experience working as an archivist, document controller, or in another role with qualified administrative tasks, as well as experience working with registration in a document and case management system. Current experience from working in the public sector is also an advantage.

As a person, you need to

• be service-oriented and have excellent collaboration skills, as the role involves many internal contacts,
• be meticulous, able to prioritize, and work in a structured manner,
• be self-reliant and take responsibility,
• have the ability to see the big picture and solve problems as they arise.

Important to know

The application deadline is April 6. The employment is fixed-term until December 31, 2026.

In this recruitment process, we will use occupational psychological tests.

When you register your application, you will be asked to answer a few questions instead of attaching a cover letter. We recommend reading through the application form and preparing your answers before applying.

Skolverket works to ensure that all children and students receive a good and equitable education in a safe environment. We support the Swedish preschool, school, and adult education system in various ways. As an employee at Skolverket, you contribute to creating good conditions for children's and students' development and learning. Get to know us better by visiting our website www.skolverket.se/jobb. Our mission – the future of education.