Vacant job

The company is a leading global financial institution with a strong presence in investment banking and corporate finance. In Stockholm, the team works closely with senior decision-makers in a fast-paced international environment with complex transactions and a clear focus on quality, collaboration, and professionalism.

We are looking for an experienced and dedicated Admin Assistant / Executive Assistant with a background in Investment Banking who wants to become an important part of our team and support our senior Country Coverage Bankers. In this role, you will be a valued partner in an international and dynamic environment where collaboration, trust, and high quality are at the forefront.

You will work closely with the business and contribute to creating structure, flow, and efficiency in daily operations. The role involves supporting approximately eight bankers simultaneously and contributing broadly within the team, making the days varied and at times intense. The role demands high flexibility, accuracy, and the ability to work under pressure. As IT support is not always readily available, it is important that you are self-sufficient and have a practical, solution-oriented approach to work.

Main Responsibilities

• Manage complex calendars and coordinate meetings
• Plan and organize logistics (meeting rooms, catering, phone and video conferences)
• Build and maintain relationships with stakeholders, clients, and other assistants
• Handle confidential information with high discretion
• Support the preparation of presentations
• Manage calls, emails, and other correspondence
• Coordinate extensive international travel
• Handle expenses via Concur and ensure compliance with policies
• Manage invoices and work in internal systems (e.g., APPIAN, ARIBA)
• Maintain reporting and follow-up (Insight, i-Track, DRE)
• Support time reporting and logistics for visiting staff

We are looking for someone who

• Has excellent English skills, both spoken and written
• Has experience in administrative work, preferably within the finance sector/Investment Banking
• Is comfortable working with stakeholders at all levels
• Is proactive, structured, and used to working under pressure
• Has advanced skills in Microsoft Office
• Has experience with Concur
• Has good typing speed and high accuracy
• Is flexible, professional, and service-oriented
• Has a high work capacity and readiness to work in a demanding role
• Has a strong desire to learn the organization and its ways of working

Desirable

• Experience from global or matrix organizations
• Familiarity with financial systems (APPIAN, ARIBA, Salesforce)
• Basic understanding of Investment Banking
• Technical adaptability and a practical, solution-oriented approach to work

This is a consulting assignment via Adecco expected to last until March 2027. The work will be performed on-site at the client, but after a while, there will be an opportunity to work from home about 1 day/week.