HR Administrator

Lund University was founded in 1666 and is consistently ranked as one of the world's leading universities. There are approximately 47,000 students and more than 8,800 employees in Lund, Helsingborg, and Malmö. We unite in our efforts to understand, explain, and improve our world and the conditions of people.

Lund University welcomes applicants with diverse backgrounds and experiences. Gender equality, equal opportunities, and diversity are fundamental principles for all parts of our operations.

Job Responsibilities

We offer you a broad role in a creative and varied environment at the Department of Energy Sciences, where you, together with engaged colleagues, contribute to an attractive educational and research environment, and a very good working atmosphere.

You will work with HR administration and as management support in a team of administrators with different main tasks, but with the ability to support each other for robust and continuous service to the organization. You feel a great commitment and joy in providing qualified service to the organization and working closely with the department's employees. The tasks may change over time based on the needs of the organization. Your main tasks can be divided into two main areas.

HR Administration (approx. 50%)

• Handling recruitment matters such as intermittent employment, teaching assistants, doctoral students, and postdocs (Varbi).
• Administrative support for the recruitment of higher positions.
• Ongoing migration matters (receiving agreements, admission certificates, etc.).
• Ongoing extensions or terminations of positions (Varbi, Primula).
• Ongoing follow-up of sick leave and annually for vacation lists (Primula).
• Source reporting and review in the payroll system Primula.
• Responsible for the personnel catalog (department/M-building), updating new hires and managing guests (Lucat).
• Maintenance of mailing lists and functional mailboxes on an ongoing basis (EPIC).
• Registrar diary management on an ongoing basis (W3D3).
• Participation in LTH's HR administrative network.

Management Support (approx. 50%)

• Prepare materials, conduct analyses, etc.
• Develop proposals for policies, writings, reports, etc.
• Minute-taking.
• Assist the department's management in various assignments, including strategic and operational development support.
• Coordination of meetings, events, etc.
• Certain financial management and follow-up in collaboration with the department's economist.
• Network LU registrature, LTH administrative managers, etc.
• General service to the department's staff.
• Frequent contact with various support functions and departments within LU/LTH.

The tasks may change over time based on the needs of the organization.

Qualifications

The requirements for the position are:

• Experience from a government agency or other public sector.
• Relevant higher education/university degree.
• Documented good experience of administrative work.
• Experience with various personnel administrative systems and the ability to easily familiarize yourself with new systems.
• Experience in HR administration.
• Experience as management support.
• Experience with meeting formalities and minute-taking.
• Experience in strategic analysis and preparation of decision materials.
• Experience in driving strategic and operational development and efficiency.
• Fluent Swedish and good English in speech and writing, as we operate in an international environment.
• Ability to work both independently and in collaboration with the department's employees.
• Ability to structure, organize, and prioritize tasks.
• Ability to communicate and interact professionally and provide high-level service.

We place great emphasis on personal qualities and value the ability to collaborate. The organization is structured in such a way that the work requires active teamwork. The work can be intense at times, which means that one must be able to prioritize between different tasks. You are structured and quality-conscious, and you appreciate and have experience in an outward-facing and service-oriented role. Consideration will also be given to drive and independence, as well as how the applicant is assessed to complement and strengthen the administrative team within the department through their experience and competence.

Meritorious for the position are:

• Experience from similar administrative tasks.
• Familiarity with laws and regulations in public procurement.
• Experience with the systems Primula, Proceedo, and Varbi.
• Experience working with many points of contact and in a communicative role.

We Offer

Lund University is a government agency, which means you receive special benefits, generous vacation, and a favorable occupational pension. Read more on the university's website about being employed with us here (https://www.lu.se/om-universitetet/jobba-hos-oss).

Other

The position is permanent with a workload of 100 percent, with a start date as soon as possible or by agreement. The job title will be HR Administrator.

How to Apply

The application should include a CV and a cover letter explaining why you are interested in the position and how the position matches your qualifications. The application should also include degree certificates or equivalent, as well as any other documents you wish to submit (copies of grades, references, recommendation letters, etc.).

Welcome with your application!

About Lund University Faculty of Engineering

LTH – Lund University Faculty of Engineering – is part of Lund University. At LTH, we educate people, build knowledge for the future, and work hard to develop society. We create space for brilliant research and inspire creative development in technology, architecture, and design. Nearly 12,000 students study here. Each year, our researchers – many of whom work in world-leading profile areas – publish around 100 dissertations and 2,000 scientific findings. A number of research results and student projects are refined into innovations. Together we explore and create – for the benefit of the world.

We kindly decline all contacts from advertisement sellers, recruitment, and staffing companies due to government procurement regulations.