Vacant job

In Vaxholm municipality, a small community with high ambitions, you are given great personal responsibility and opportunities to influence. Here you work in organizations with good results, in a beautiful and safe environment. In surveys, employees rank us as one of Sweden's best municipalities to work in.

Our values, Cooperation, Engagement, and Respect, create community and help us with our vital societal mission.

Description

We are now looking for a registrar/committee secretary to the municipal executive office.

Are you interested in a key role where you, in close collaboration with other colleagues in the office, create efficient and legally secure processes for the municipality's information management and committee administration? Welcome with your application.

Responsibilities and Tasks

As a registrar/committee secretary at the municipal executive office, you have a central role in the municipality's information management and committee administration.

In the role of registrar, you are responsible for ongoing registration, which involves receiving and handling incoming and outgoing documents, registering in the document and case management system, and coordinating the release of public documents. You are the archive officer for the municipal executive board, which includes being responsible for the order in the local archive and annual delivery to the city archive. As a registrar at the municipal executive office, you have a coordinating responsibility for municipal common routines and working methods for registration, and you are expected to have a supportive role in matters concerning the municipality's information management. The role includes being a system administrator for the municipality's document and case management system, Evolution.

As a committee secretary, you, together with other secretaries in the office, are responsible for the committee management for all political bodies in the municipality. Your role includes coordinating committee work, supporting case officers in preparing committee documents, and being responsible for invitations, mailings, and writing minutes at meetings. You provide qualified support to elected representatives and department heads in municipal and administrative legal matters. In this position, you are responsible for the committee administration for one of the municipality's committees, but you may also cover other bodies as needed.

Qualifications

We are looking for someone with a relevant university degree in political science, public administration, archive and information science, or another education that the employer deems equivalent.

You have good knowledge of the laws and regulations governing public operations. Previous experience as a registrar and/or committee secretary is an advantage. We also prefer that you have experience in development and change work within the administrative field.

We place great emphasis on your personal qualities and your ability to work independently as well as in collaboration with others. You have good administrative skills and deliver high quality and service in your work. You are meticulous and have a structured working method, and you are used to being flexible and handling multiple tasks at once. Good ability to communicate in Swedish, both orally and in writing, is very important in this position.

Other

The position of registrar/committee secretary is located in the office unit, which in Vaxholm municipality is responsible for, among other things, registration, city archive, and committee administration for the municipality's committees, the municipal executive board, and the municipal council, as well as for data protection issues.

For the position, you need to be a Swedish citizen and undergo a security check in accordance with the Security Protection Act. As an employee of Vaxholm municipality, you may be assigned to a military position in the city. There is an opportunity to work up to two days a week remotely, depending on the needs of the operation.