Administrator for the Planning and Follow-up Section within the Education Unit

The Swedish Prison and Probation Service is growing – we are building new, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, remand, and client transport.

The HR department is a national department at the Swedish Prison and Probation Service's headquarters, tasked with ensuring that the agency has good conditions to further develop its ability to achieve its goals by being an attractive employer. The HR department is on an exciting development and transformation journey and consists of four units divided into units for education, planning and employer development, operational HR support, and leadership and employee engagement.

The Education Unit will work strategically and long-term with educational supply and competence development for the entire agency and, in close collaboration with the operations, plan, develop, administer, implement, follow up, and quality assure training. The Education Unit consists of six sections, including one section that works with planning and follow-up and one section that works with admissions and training production, as well as four sections whose main task is to implement the agency's common training for employees and managers. The Education Unit currently has training facilities in six locations across the country: Gothenburg, Härnösand, Malmö, Norrköping, Stockholm, and Örebro. The Planning and Follow-up Section is responsible for directing and developing the agency's common training. The section maps and analyzes training needs, assesses and manages the training supply. The section also handles operational planning, budget, finance, and goal follow-up, as well as conducting environmental monitoring.

JOB DESCRIPTION

We are looking for an administrator for the Planning and Follow-up Section within the Education Unit. You will collaborate with both internal and external units, as well as improve and develop work methods to ensure a uniform application within your area of responsibility. In your work, you will develop annual cycles and activity plans for both the section and the unit. Part of the role will involve budget management, which includes monitoring the budget, forecasts, operational follow-up, and quarterly reporting. This work will be done in collaboration with the finance department. You will also be part of the preparation process, where you investigate, analyze, create reports and documentation, and present cases. You will also make assessments in accordance with established goals and budget. You will also be responsible for the unit's annual report. Travel will be included in the job. The position is a fixed-term employment until March 31, 2027.

QUALIFICATIONS

We are looking for someone who has an overarching holistic view and the ability to see connections between different parts of the organization. We see that you are goal- and results-oriented, take great personal responsibility, and work independently to achieve set goals. As a person, you are structured and organized in your work methods while enjoying working with others.

For us, it is important that you share the Swedish Prison and Probation Service's fundamental values of a humane view of humanity, respect for the individual, and belief in the human will and ability to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Furthermore, you are expected to contribute to ensuring that everyone is treated equally with your approach. We place great emphasis on personal suitability.

We are looking for someone who has:

• A university degree of at least 180 credits in fields that the Swedish Prison and Probation Service deems relevant
• Experience working in government operations
• Experience structuring and writing reports, investigations, and materials
• A high level of digital maturity and experience using IT as support in the work
• Good ability to effectively and objectively summarize and compile data and written material
• Experience working with budgets and budget processes
• Very good ability to express yourself verbally and in writing in Swedish
• Good ability to express yourself verbally and in writing in English

It is a merit if you have:

• Education in areas such as economics, statistics, social sciences, political science, social and cultural analysis
• Experience with preparation processes for case management in government operations
• Good knowledge of analyzing and compiling reports and data in digital support systems
• Ability to produce qualified information, communication, and presentation materials in alternative media

OTHER

The Swedish Prison and Probation Service has chosen to remove the personal letter and replaced it with selection questions that are relevant to the position. The answers to the selection questions and CV will form the basis for whether you are qualified to proceed in the process.

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are placed in a security class, and a security review with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about the security review at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Individual salary setting applies.

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the advertisement. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person specified in the advertisement.

We kindly but firmly request no direct contact with staffing and recruitment companies or salespeople for recruitment ads. The Swedish Prison and Probation Service has contracted agreements.