Do you want to work with us?

Do you want a key role at Tegelbacken and contribute to the smooth operation of the organization around the clock?

As a coordinator/administrator, you will work closely with the unit manager.

You will act as a link between staff, unit manager, nurses, relatives, and others.

You will have a varied job with a wide range of tasks.

Your future tasks

Your main tasks are:

• Staffing and planning - Create schedules and adjust daily schedules based on urgent changes in the organization, e.g., sick leave. Receive absence notifications and order substitutes.
• Operational coordination – Ensure that the right competencies are in place to provide services based on the needs of the users.
• Communication – Close contact with staff, nurses, relatives, and others to inform and coordinate.
• Purchasing – Keep track of inventory, order goods, and make purchases.
• Finance – Invoice management and support the unit manager in financial follow-up.
• Salaries – Code salaries and ensure correct salary payments.
• Contracts – Establish employment contracts and lease agreements.
• Quality work – Improve structures and processes. Gather and compile information and perform analysis.

The role also includes
Ongoing management of additional administrative tasks and performing temporary tasks delegated by the manager.

You will handle absence notifications and order substitutes for another smaller operation.

You will work daytime, Monday to Friday. The workday starts at 06:15.

Qualifications

We are looking for someone with a completed high school education and preferably post-secondary education in administration.

The position requires that you have good:

• knowledge of scheduling
• administrative skills
• computer skills, knowledge of the Office suite and operational systems

The position requires that you master Swedish very well, both spoken and written.

It is advantageous if you have experience in:

• payroll management
• invoice management
• health and care work

Personal suitability will be given great importance in this recruitment.

Your personal qualities

In the role of coordinator, you act as an informal leader who drives work, structure, and communication.

You need to have the ability to:

• communicate clearly
• see structures, create an overview, and consider the whole
• create engagement
• build relationships
• collaborate
• work independently
• handle multiple tasks simultaneously and prioritize as needed

Other

Interviews will be conducted continuously during the application period, so we encourage you to submit your application early.

Start date

By agreement.

We are driving Finspång forward!

Finspång has a rich and varied cultural offering, unique historical environments, and meeting places. It is a vibrant industrial town with a strong economy and proximity to surrounding cities. Together with the business community, the municipality of Finspång has established a common vision that we will have 30,000 inhabitants by 2035. Finspång is developing through a drive to meet the present and the future. Therefore, the municipality's operations are guided by the UN's global goals. By acting locally to influence globally, we want to contribute to a sustainable future for people and the environment. As an employee of Finspång municipality, you are our most important resource. You and your colleagues improve the everyday lives of others – every day. Here you have the opportunity to make a difference, provide service to others, and take responsibility for the development of Finspång. Together we build pride and job satisfaction in a workplace characterized by openness and collaboration.

We have a benefits portal through the company Benifex; Fördel Finspång, where all our employees can take advantage of benefits, discounts, and various offers, such as wellness grants.

To provide the best possible service to our residents, we strive for a workforce composition that reflects the diversity of Finspång municipality. In Finspång municipality, we apply a smoke-free working time.

When you apply for a job in our recruitment system, your application is registered. This is because we are a public organization. Your application then becomes a public document once we have received it. This means that application documents can be requested by anyone. Exceptions are applications from individuals with protected identities.

If you are applying for a job and have protected personal information, you should call the contact person for the advertisement who will guide you further for a secure application process. You should not apply digitally via the application link.

Before employment in Finspång municipality, valid identification and, if the position requires it, a criminal record extract must be shown.

In preparation for the recruitment work, Finspång municipality has carefully considered recruitment channels and marketing. We therefore strongly request not to contact media sellers, recruitment sites, and similar.