Administrator at the Department of War Studies

Do you want to be the hub of a dynamic and socially important organization while also being a central resource in the work with the department's centers, doctoral education, and the civil master's program in war and defense? Do you see yourself as an administrator who can handle multiple tasks simultaneously and deliver high-quality work within given deadlines? Are you also service-oriented, proactive, and committed to contributing to the development of the organization? Then you might be the administrator the Department of War Studies is looking for.

Responsibilities

As an administrator at the Department of War Studies, you will continuously provide administrative support to the department's centers, doctoral education, and civil master's program. In your role as an administrator, you will assist with planning support and materials for steering group meetings, taking notes and meeting minutes, and compiling materials for reporting to organizational leaders.

You will be responsible for creating and maintaining networks with relevant stakeholders and for disseminating information both internally and externally. You will manage social media pages and update information on the website as needed and continuously. You will also provide administrative support for organizing events and courses, purchases, quotes, contracts for commissioned education, and travel bookings. To some extent, financial management such as invoice processing may occur within the centers.

In addition, you will also serve as administrative support for doctoral education and the civil master's program, including learning platforms and course registrations (nationally and internationally).

The work is service-oriented with many contact points both internally and externally. The work is varied and means that you will be involved in several parts of the organization. Since this is a position that is under development, you will also be involved in developing your tasks. As an administrator, you will be part of the department's local operational support, which currently consists of five employees.

Qualifications

The following qualifications are required:

• Academic degree or equivalent experience deemed relevant by the employer,
• At least one year of experience in administrative work,
• Very good knowledge of Microsoft 365,
• Excellent ability to express yourself verbally and in writing in both Swedish and English.

We place great importance on personal qualities such as being service-oriented, independent, proactive, and flexible. You are also quality-conscious and meticulous, and can structure and prioritize your tasks. You have good collaboration skills and find it easy to create and maintain good relationships.

To thrive with us, you need to be an engaged and present individual who wants to contribute to the professional development, collegial collaboration culture, and social cohesion at the Swedish Defence University. It comes naturally to you to share your knowledge and contribute to creating a rewarding and positive work environment.

Meritorious

• Experience in the higher education sector
• Experience with Ladok and Canvas
• Experience with quote management, contracts, and financial management
• Commissioned education
• CMS tools (Sitevision)

About the Employment

This is a permanent full-time position that begins with a six-month probationary period.

An employment at the Swedish Defence University may involve a security review according to the Security Protection Act (2018:585).

The position may also involve military placement. If you are already military placed in your current employment at an authority and your skills are needed in the Swedish Defence University's military organization, a negotiation will take place between the relevant authority and the Swedish Defence University regarding where you will be placed.

Start Date

Start date as soon as possible by agreement.

Salary and Benefits

The Swedish Defence University applies individual salary setting. Benefits for employees at the Swedish Defence University - FHS/Benefits/employee.

Application

The application should include a CV and a cover letter and be submitted via the Swedish Defence University's recruitment system by clicking the link “Log in and apply for the job” on the advertisement page. Mark your application with dnr HFHR 30/2026. Your application must be received by March 16, 2026.

A complete application must be received by the Swedish Defence University no later than the last application day at midnight, CET/CEST (Central European Time/Central European Summer Time).

In cases where there is not a balanced gender representation, the Swedish Defence University may hire the underrepresented gender if qualifications are equal or nearly equal among the applicants.

Further information about the position can be obtained from:

• Staffan Granberg, Director of the Center for Wargaming, [email protected]
• Jenny Hedström, Director of Advanced Level Studies, [email protected]
• Katrin Wennerström, Administrator, [email protected]

Welcome with your application by March 16, 2026. For contact with employee organizations at the Swedish Defence University, email [email protected], OFR/[email protected], and OFR/[email protected].

We kindly decline offers of recruitment and advertising assistance due to state procurement regulations.