School Administrator at Gäddeholm School

For the autumn term, Gäddeholm School is moving into new premises that create fantastic conditions for both students and staff. As a school administrator, you will have a central role and the opportunity to influence how the work is organized and developed. Here, you will be met with a warm work climate and colleagues who support each other.

Your Responsibilities

As a school administrator with us, you play an important and central role in the daily life of the school. You work closely with all staff at the school and are a key person who contributes to the smooth operation of the organization. You are often the first person to meet students, guardians, and visitors, making you an important face of the school. Your workday starts at 07:30, when you, among other things, receive sick leave notifications and ensure that the day has a good start.

The position is broad and varied, focusing on administration, service, and many points of contact. The role includes, among other things, orders and handling of invoices in VIP, as well as supporting the principal with administrative tasks such as documentation, invitations to student conferences, and record-keeping. You administer and register working hours in self-service, approve substitute positions, and order substitutes. You are also responsible for grade administration and archiving, planning and coordinating the reception of new students, and managing key and access control. You also ensure that the school's material orders and deliveries are handled in a structured and efficient manner.

You have great opportunities to plan your days yourself, which provides freedom but also requires that you are self-driven, structured, and good at prioritizing. Since the school's daily life is eventful, you need to be flexible and easily adapt to what arises during the day. Here, we care for each other and have a culture where all staff help each other where needed – we work together to create a safe and well-functioning school environment.

Your Competence

We are looking for someone with experience in administrative work who feels comfortable with tasks such as scheduling, substitute procurement, invoicing, and simpler purchases. You have a good sense of order, are meticulous, and can prioritize well, even when daily life is eventful. To thrive with us, we believe you appreciate the variety in the work and enjoy having a central role where you contribute to the smooth operation of the whole. You have completed upper secondary education, and it is a plus if you have experience working in school administrative systems. We also prefer candidates who have worked in educational settings or previously held the role of school administrator. Above all, we are looking for someone with a positive attitude, a professional demeanor, and a desire to contribute to a well-functioning and pleasant school environment. A B driver's license is a requirement for this position.

We Offer

When Gäddeholm School moves into its new school building for the autumn term, you as a school administrator will have an exciting opportunity to be involved from the beginning. Here, you will have the space to influence, develop, and put your mark on how the role and work are shaped.

At Gäddeholm School, all staff work for the best of the students, regardless of profession. Together, we take responsibility to see each student and create a safe, pleasant, and inclusive school environment. With us, you will be part of a school with a well-organized working method, a good work climate, and a strong community. Gäddeholm School is currently a primary school with operations from preschool class to grade 6, and from next school year we will become a F–7 school. After that, the school will gradually grow to eventually become a F–9 school.

Here, you will be part of something bigger! With warmth and respect, we show initiative in both big and small ways. We live our values in our interactions with each other and those we serve. Every day, year-round, we ensure that Västerås functions. Together with your approximately 11,500 colleagues around the city, you will have Sweden's most important job.

Read more about opportunities, career paths, and our offerings here: https://www.vasteras.se/jobbochkarriär (https://www.vasteras.se/jobbochkarri%C3%A4r)

Other Information

Before you can be employed, you need to present an approved extract from the police's criminal record.

During the interview, you need to prove your citizenship. You can do this with a passport or a personal certificate along with an ID document. If you are not a citizen of Sweden, the EU, the EEA, or Switzerland, you must show that you have a valid work permit or are exempt from the requirement to have a work permit. Employment can only occur after verification of the work permit, which is required under the Aliens Ordinance. All offers of recruitment and advertising assistance are declined.