Vacant job

Arboga municipality is investing in a modern primary school that meets the demands of today and the future. The new school, being built next to the current Gäddgårdsskolan, will offer home classrooms for all grades, adapted primary school, a full-size sports hall, and artistic decorations in both the premises and outdoor environment. The new school is set to be ready for occupancy in the spring of 2026, with the school year planned to start in the autumn semester.

Welcome to work in a new, modern, and inspiring learning environment for the future students in Arboga!

Do you want to work closely with school management, students, and staff and be the hub of a school that is currently in an exciting development phase? Gäddgårdsskolan, which includes both primary and adapted primary school, is looking for a service-oriented and structured school administrator who wants to contribute to a safe, professional, and well-functioning school environment.

About the role

As a school administrator at Gäddgårdsskolan, you are an important part of the school's daily operations. Together with a colleague, you are responsible for administration on the southern side of Arboga. You work closely with the principal and vice principals and are often the first point of contact for students, guardians, and external parties. The role is varied with many contact points and requires both independence, collaboration, and attention to detail.

Responsibilities

Student Administration

• Student registration, grades, certificates, and administration related to adapted primary school and primary school.
• Updating student and staff lists.
• Statistics (national tests, grades, SCB, etc.).

Scheduling and Staffing

• Management of absence systems.
• Support to management and work teams in scheduling administration.

Finance and Administration

• Assistance with budget and follow-up work.
• Personnel and payroll reporting.

Expedition and Service

• Staff the school's expedition and be the school's outward face.
• Receive students, guardians, staff, authorities, and suppliers.
• Manage incoming mail, email, and phone calls.
• Support the management of the school's digital devices and be the contact person for our IT department.

Systems and Documentation

• Record keeping, archiving, and handling according to GDPR and the principle of public access.
• Work in Microsoft 365 (Teams, SharePoint, OneDrive, Outlook), Personec, and Hypergene.
• Use of school administrative systems such as Edlevo/Skola24. System management of Unikum.

Qualifications

Requirements

• Education at least at the high school level, preferably in administration.
• Experience in administrative work, preferably in a school environment.
• Good digital competence and very good ability to work in Microsoft 365.
• Good knowledge of Swedish in speech and writing.
• Ability to work independently, take responsibility, and maintain high quality in administrative work.

Meritorious

• University education in administration or public management.
• Experience in student administration in primary/adapted primary school.
• Experience with school administrative systems (Edlevo, Skola24, Unikum, etc.).
• Experience in finance, purchasing, or scheduling administration.

To thrive and succeed in the role, we see that you are independent and take responsibility for your assignment. You are good at planning and organizing your work. You have the ability to prioritize among your tasks in stressful situations while maintaining calm.

You are solution-focused and see opportunities in challenges and complex situations. You are a relationship-building team player who contributes to a positive work environment.

Other

A background check is required before employment.

Scope and Start Date

Full-time, permanent.

Start date by agreement, no later than 2026-08-01.

Salary

Monthly salary, individual salary setting applies.

Application

The deadline for applications is February 22. Welcome with your application!