Vacant job

When you work at the County Administrative Board, you get to use your knowledge at the country's broadest authority. The County Administrative Board is the state's representative in the county and ensures that national goals are implemented. Taking regional conditions into account, we make trade-offs between different societal interests. This is done through collaboration between experts in a range of different areas and in cooperation with authorities, municipalities, and organizations.

At the County Administrative Board, we create social benefit and influence societal development every day. It is an important mission, a great responsibility, and an inspiring opportunity. Let your knowledge become a force for Östergötland.

Do you want to

Work in an organization with an important societal mission and contribute to ensuring that the authority's information is handled correctly, securely, and accessibly? We are now looking for three registrars for the Central Registry Unit.

About the position

As a registrar, you belong to the Central Registry Unit, where you will be part of a team of about ten colleagues working with archives and registration. Together, you work for an efficient, secure, and legal handling of the County Administrative Board's documents.

As a registrar, you will work with both digital and physical registration and be responsible for ensuring that documents are handled in accordance with legislation and internal routines. The role also includes working with information security classified documents, training and support for the operations, as well as quality controls and improvement work.

You are also an important part of the process for the release of public documents and contribute to ensuring the authority's service and legal certainty.

Main tasks:

• Registration of incoming and created documents, both digital and physical.
• Handling of information security classified documents.
• Scanning, sorting, and some archiving.
• Training and support for case officers and operations.
• Development and updating of guides and checklists for the group and for case officers.
• Responsible for dialogue with departments and units regarding improvements in registration.
• Conducting and documenting quality controls.
• Responsible for the process regarding the release of public documents.

The tasks also include:

• Expediting documents.
• Handling and taking care of notifications.

Qualifications

Requirements:

• Social science university education of 180 credits or 5 years of experience as a registrar full-time.
• Registration experience and good knowledge of registration.
• Knowledge of laws governing document management.
• Experience of registration within a municipality or government authority.
• Good skills and experienced user of Adobe, Word, PowerPoint, Excel, Outlook, and Teams or equivalent digital tools.
• Experience of registration in diary systems such as Platina, W3D3, Public 360, or equivalent.
• Very good ability to express yourself in Swedish in speech and writing.

Meritorious:

• Registrar training – certified registrar.
• Vocational training to document controller/registrar.
• Experience of archiving.
• Experience and knowledge of case management modules and registration in Platina.
• Experience and knowledge of SharePoint.

Personal competencies

We are looking for someone who:

• Is structured and meticulous.
• Is driven, service-oriented, and enjoys supporting the operations.
• Has good collaboration skills and enjoys working in a team.
• Can work independently, follow routines, and find answers to questions on their own.
• Is responsible and comfortable handling information with confidentiality requirements.
• Has a strong interest in society and preferably knowledge of the County Administrative Board's mission.

The employment is

The positions are permanent full-time positions with a 6-month probationary period. Start date by agreement.

If you want to know more, contact:

Unit Manager, Annika Hallgren, phone: 010-223 53 10.

Senior Recruitment Consultant Åsa Andersson, phone: 073-684 73 29.

Union representatives:

• SACO, Magnus Roback, phone: 010-223 54 89.
• ST, Nina Stenmark, phone: 010-223 53 04.

Welcome with your application

Which you send via www.varbi.com (https://www.varbi.com). Your application must be received no later than 2026-02-24, state ref no: 2323.

Read more about working with us, our values, and our benefits:

Working with us (https://www.lansstyrelsen.se/ostergotland/om-oss/jobba-hos-oss.html)

Within the state, we recruit based on the principles of merit and skill. This means that we make a comprehensive assessment and work according to competence-based recruitment as a quality assurance for objectivity and non-discrimination.

Follow us on social media:

Social media (https://www.lansstyrelsen.se/ostergotland/om-oss/sociala-medier.html)

Read more about the County Administrative Board in Östergötland:

County Administrative Board in Östergötland (https://www.lansstyrelsen.se/ostergotland/om-oss/om-lansstyrelsen-i-ostergotlands-lan.html)

The County Administrative Board has an important coordinating role during societal disturbances, and thus all employees are included in the crisis and war organization. Some of our positions are security classified, which means that a security review will be conducted before employment.

How we handle your personal data:

Personal data (https://www.lansstyrelsen.se/ostergotland/om-oss/om-webbplatsen/sa-hanterar-vi-dina-personuppgifter.html)