Job Advertisement: Administrative Assistant

Järfälla Municipality in northwestern Stockholm is one of the fastest-growing municipalities in Sweden. The Municipal Executive Administration in Järfälla Municipality is responsible for the overall development, financial position, community building, overarching communication work, personnel strategy, and more.

Within the administration, there is a central reception and internal service department responsible for over 800 workplaces in three standalone buildings as well as three receptions serving citizens and the municipality's own organization.

The department consists of 12 employees, including 4 reception staff, two custodians, a team leader, and 4 other service personnel, along with a department head.

JOB RESPONSIBILITIES

As part of our department, you will be responsible for daily rounds in the premises and ensuring that the AV equipment in meeting rooms functions satisfactorily and that conference rooms are clean and presentable. You will be responsible for regular and digital mail handling, ordering IT equipment, and managing login cards for the municipality's computers and access to premises for employees. Your duties also include ensuring that copiers, coffee machines, and water dispensers function satisfactorily and ordering and following up on deliveries as needed. Furthermore, you will be part of the workgroup that conducts fire safety rounds and physical security rounds in the premises for which the department is responsible.

You will also be responsible for various forms of purchasing, such as ordering snacks (which may also include preparing coffee/tea for various events), purchasing cleaning materials, office supplies, etc. As an administrative assistant, you will work closely with custodians and reception staff and support their work as needed. Since the assignment is needs-driven, you are expected to adapt quickly to changing circumstances and have the ability to change perspectives and approaches.

Your role also includes staffing various receptions within the department's area of responsibility as needed.

QUALIFICATIONS

We are looking for someone with some form of post-secondary education based on the complexity of the role. It is important that you are service-oriented and have the ability to handle multiple questions/tasks simultaneously, work in a structured manner, and be organized. You must have a Swedish B driver's license.

You are meticulous and enjoy working both operationally and administratively. The assignment partially spans different administrative buildings and requires you to be mobile and able to quickly reach the various workplaces. It is advantageous if you have worked with similar tasks and have experience working in a reception within social services or a government agency.

As a person, you are calm, positive, and can handle working at a fast pace at times. You will have extensive contact with various operations, which requires you to express yourself well in speech and writing and be service-oriented. You are also attentive and accommodating in your interactions and have the willingness and ability to help others find solutions. We also place great importance on your personal qualities.

The position requires a successful background check. We will conduct interviews even during the advertising period.

ADDITIONAL INFORMATION

Järfälla has the most exciting geographical location in northern Stockholm and is growing rapidly. We offer a workplace with great variety and good development opportunities. Read more about what it's like to work with us at www.jarfalla.se/jobbaijarfalla (http://www.jarfalla.se/jobbaijarfalla)

We kindly decline all offers of advertising and recruitment assistance in connection with this advertisement.