Administrative Manager at the Department of Clinical Sciences, Lund University

Lund University was founded in 1666 and is consistently ranked as one of the world's leading universities. It has approximately 47,000 students and more than 8,800 employees in Lund, Helsingborg, and Malmö. We unite in our efforts to understand, explain, and improve our world and the conditions of people.

Lund University welcomes applicants from diverse backgrounds and experiences. Gender equality, equal opportunities, and diversity are fundamental principles for all parts of our operations.

Workplace Description

The office at medicin.lu.se (https://www.medicin.lu.se/medicinska-fakulteten-vid-lunds-universitet/institutioner/institutionen-kliniska-vetenskaper-lund) within the Faculty of Medicine at Lund University is now seeking an administrative manager for a developing and significant role in an international research environment. The office is responsible for providing professional support in areas such as finance, HR issues, administration, and communication. Currently, 12 employees work in the office located at the Biomedical Center (BMC) in Lund. The department employs about 470 staff members in categories such as teachers, researchers, doctoral students, and technical-administrative personnel. Within the office, we value a good working environment with respect and consideration in our relationships with each other, and we continuously strive to create even better conditions for job satisfaction, development, and participation for all employees.

We Offer

Lund University is a government authority, which means you will receive special benefits, generous vacation, and a favorable occupational pension. We also have a flexible working hours and remote work agreement that creates good conditions for a balance between work and leisure.

Read more on the university's website about being employed at Lund University, here (https://www.lu.se/om-universitetet/jobba-hos-oss).

Job Responsibilities and Areas of Responsibility

As an administrative manager, you will have overall responsibility for leading and developing the department's support functions within finance, administration, and HR. You will work closely with the head of the department and the rest of the management team to ensure that our administrative and operational support processes are effective and appropriate and meet the requirements placed on the department. You will also have personnel and budget responsibility for the department's office.

You will be part of the department's management group and participate in departmental board meetings, and you will be tasked with representing the department in relevant meetings and networks. The administrative manager reports to the head of the department.

Qualifications

We are looking for an experienced leader with a broad administrative background. You are communicative and attentive and understand the importance of having a close dialogue with operations and staff. You have the ability to see the big picture, create common goals, and drive and develop a support operation in an academic organization. You are persistent, flexible, and have high integrity.

Requirements for Employment:

• leadership and management experience
• relevant university or college education
• experience working with administrative processes
• very good knowledge of, and several years of experience in, financial management and financial control
• experience in personnel management and HR-related issues.
• experience in operational management and development.
• ability and experience in creating a good working environment
• good communication skills, collaboration skills, problem-solving skills, and good prioritization ability
• experience and ability to work with administrative systems
• very good knowledge of Swedish and English, both spoken and written

Meritorious for Employment:

• experience working in the public/state sector
• experience working in universities/colleges
• experience in personnel and workplace environment issues
• knowledge of public procurement
• experience in change management
• leadership training

As an administrative manager, you are a person that many rely on, and we place great emphasis on personal suitability. You thrive in a complex and changing environment and have the ability to identify development needs in the short and long term. As a person, you are empathetic, solution-oriented, and meticulous, with very good administrative and communication skills.

Other

The position is a permanent full-time employment. Start date is 2026-08-17 or by agreement. A probationary period may be applied. We handle applications on an ongoing basis.

How to Apply

The position is applied for through the university's recruitment system. The application should include a personal letter explaining why you are interested in the position and how it matches your qualifications. The application should also include a CV, degree certificate or equivalent, and any other documents you wish to submit (copies of grades, references, recommendation letters, etc.)

The Department of Clinical Sciences in Lund (IKVL) is one of six departments within the Faculty of Medicine. The department has extensive collaboration both within the faculty and with other units at the university. IKVL also has a well-developed collaboration with Skåne University Hospital (SUS) and Region Skåne, as well as with the surrounding community and industry. This is to promote clinical and experimental translational research, development, and education.

Warm welcome to your application!

The Faculty of Medicine is an area of operation within Lund University, responsible for education and research in medicine, care, and health. The education is conducted in close collaboration with healthcare and is well anchored in the faculty's strong research tradition. The faculty's research spans a wide field within experimental basic research, patient-centered clinical research, and health science research. The Faculty of Medicine, with over 1,800 employees and 2,700 students in Lund, Malmö, and Helsingborg, is an intensive knowledge meeting place for students, teachers, and researchers from around the world.

We kindly decline all contacts from advertisement sellers, recruitment, and staffing companies due to government procurement regulations.