Part-time Administrator Wanted at LifeWise

LifeWise is now looking for a structured and self-driven part-time administrator for a broad and varied role focusing on finance, invoicing, and administration. The role involves close collaboration with managers, consultants, and clients and plays a central function in daily operations. As an administrator with us, you primarily support the Lifewise business area where we offer consulting services. At the same time, you will work closely with the administrator for our other business area, Wise Living, where we focus on psychological treatment and therapies.

We are a small company with short decision-making paths and an unpretentious working style. Freedom with responsibility is a given for us, and we value employees who want to contribute to development, quality, and good collaboration. In this role, you will support wherever needed – from practical everyday tasks to more qualified administrative and strategic materials.

Responsibilities

• Ongoing customer and consultant invoicing and management of accounts receivable
• Administration of customers, assignments, projects, and contracts in our business system Visma (Severa/Net)
• Preparation of accounting, salaries, and compensations
• Mailings, feedback, and administrative support to employees/consultants during assignments and internal activities
• Compilation of statistics, reports, and decision-making materials for management
• Contact with customers and employees regarding administrative issues
• Participation in the development and improvement of administrative routines

The tasks may vary over time depending on the needs of the business.

We are looking for someone who

• Has experience in finance, invoicing, and administration
• Is meticulous, responsible, and structured
• Is quick to learn and understands what needs to be done and comes up with solutions
• Is unpretentious and enjoys a broad role in a smaller company
• Takes initiative and wants to contribute to development, quality, and improved working methods

Requirements

• High school diploma
• Fluent in Swedish
• At least 2 years of documented experience in finance, invoicing, and administration

Meritorious

• Experience with the business system Visma (e.g., Visma Net, Severa/PM)
• Further education in finance or administration
• Interest and knowledge in implementing new technology such as AI as operational support
• Good knowledge of English
• Experience working in the healthcare sector or consulting companies

What we offer

• A central role in an engaged and professional environment
• Collective agreement
• A generous wellness allowance

About the position

The position is a permanent part-time role; 60%. We prefer this position to be located at our office in Malmö, but for the right person, we can be flexible and offer placement in Lund. The scope of the position may be adjusted later by agreement. We apply a six-month probationary period.

Selection

In the selection for the position, we will use psychological tests among other methods. We do this to ensure that the person we hire will thrive with us and match the job tasks. By using objective methods such as tests and cases in the selection process, we also aim to counteract discrimination.

If you have questions, please contact the recruiting manager; CEO Karin Andrén at LifeWise ([email protected]).

About LifeWise

LifeWise offers psychological services in leadership, group, and organization as well as to individuals. We have offices in Lund, Malmö, and Helsingborg and have two business areas; Wise Living where we provide psychological treatment and LifeWise where we offer consulting services in psychology to companies and organizations. We are in a growth phase and therefore need to strengthen our administrative side. We are one of five companies within the business area Prima Arbetsliv and are part of the Prima Vård group, where the main owner is the Nordstjernan foundation.