Are you looking for a role where you can work administratively?

Are you a close support to both colleagues and managers? Are you an HR administrator with a genuine interest in the HR field, passionate about structure and good service? If you also appreciate a role as the spider in the web and want to contribute to securing and strengthening the work of the HR unit, then you are the one we are looking for!

About the job

We are looking for someone who wants to contribute with their skills and commitment in HR administration and who enjoys working broadly with all administrative tasks within the HR field.

The role involves a lot of contact with different parts of the organization and requires good communication skills, a sense of service, and high integrity.

Within the HR unit, we are constantly working to develop and simplify our processes, and in your role, there are good opportunities to contribute. Work is ongoing to replace our current payroll system, and you will have an important role in the work ahead by contributing your expertise in the administrative parts of HR and payroll processes. Payroll management is outsourced to the State Service Center, and in your role, you will be the contact person towards them and handle and quality assure administration related to payroll and employment.

Your tasks

• Be responsible for personnel and recruitment administration, e.g., drafting employment and other administrative decisions, posting recruitment ads, and filing documents.
• Keep good order on the agency's personnel records.
• Handle and distribute incoming inquiries via the functional mailbox.
• Manage the release of public documents and produce simpler personnel statistics related to this.
• Be the contact person for the payroll function at the State Service Center.
• Be the unit editor for the agency's intranet.
• Write minutes in MBL forums.
• Support the unit's managers and colleagues with booking conference facilities, ordering refreshments, etc.
• Handle other administrative tasks within the HR unit's areas of responsibility.

The unit

The HR unit is a qualified management support with a strategic and operational mission. The HR unit belongs to the department for agency governance and support and consists of approximately 20 employees divided into two groups. You will organizationally belong to the group of Operational HR.

Your profile

We are looking for you who are a skilled administrator with a good ability to independently organize and plan your work. You enjoy administrative tasks of a recurring nature while being flexible and able to handle new assignments that arise at short notice.

You have a high level of service and thrive when the pace is high. You can independently drive your work forward while being collaborative, having a consultative approach, and being skilled at building good relationships with both colleagues and representatives of the business and partners while maintaining integrity. You have a high digital maturity and are accustomed to working and administering in various system supports. Through a good ability to see the whole and understand how different parts are connected, you can identify relationships and create effective solutions.

To succeed in the role, it is important that you are meticulous, responsible, and have an easy time creating structure and order in your work. You are solution-oriented, unpretentious, and understand the importance of meeting deadlines.

We place great emphasis on your personal qualities and suitability for the role.

We are looking for you who have:

• High school diploma.
• Current experience in a similar role with personnel and payroll administrative tasks.
• Experience working in digital systems within the HR field, such as payroll systems and recruitment systems.
• Very good knowledge of the Office package.
• Good knowledge of Swedish, both spoken and written.

It is an advantage if you have:

• Experience in a similar administrative role within the public sector.
• Experience implementing HR and/or payroll systems.
• Experience working with various technical solutions to streamline routines and working methods, e.g., AI and RPA.
• Higher education in the field of human resources.

We offer

A government assignment that is truly important! A workplace where we care about our employees having a good balance between work and leisure. We offer flexible working hours and the opportunity to work partly from home. As a state employee, you also have good employment conditions and a benefits package with wellness, days off, and good vacation and pension terms. Our office in Stockholm is centrally located at Hornstull, close to the subway.

You can read more about our benefits and what it is like to work with us here (https://www.pensionsmyndigheten.se/om-pensionsmyndigheten/jobba-hos-oss/jobba-pa-pensionsmyndigheten).

Good to know

The position is a permanent employment, and we apply a 6-month probationary period with immediate start according to agreement.

The employment may be placed in a security class.

Your application

We work competence-based throughout the process and are keen on an inclusive, fair, objective, and candidate-friendly process. Therefore, we ask you to answer a number of selection questions instead of requesting a personal letter.

We may use psychological tests.

If you have protected personal information, please contact the recruiting manager who will assist you with your application.

We strive for a balanced gender distribution and see diversity as a strength, and therefore welcome applicants from different backgrounds.

In preparation for the recruitment work, we have made decisions regarding advertising channels and marketing. Therefore, we kindly ask for no further contact with media/advertising sellers, recruitment sites, and similar.

The Swedish Pensions Agency is responsible for public pensions and informs about the entire pension system. Each year, we pay out approximately 415 billion kronor to 2.3 million pensioners, conduct approximately 911,000 fund switches, and send out 8 million orange envelopes. We have about 25 million digital customer contacts per year. We are about 1700 employees in eight locations, from Luleå in the north to Halmstad in the south.

We make pensions easier.