Ref: 20260123

Job Responsibilities

We are looking for a student assistant who wants to help shape the visual expression and graphic toolbox of the service administration. You will create uniform, smart, and user-friendly templates that make it easy for the operations to produce attractive and correct materials on their own – for both digital channels and printed materials. The result will be a stronger, more consistent graphic support and a more efficient working method that relieves the communications department.

The assignment consists of two parts:

Create graphic templates:
- Work together with our graphic communicator.
- Develop templates for posters, presentations, information sheets, digital screens, and more.
- Ensure that the templates follow the City of Malmö's graphic profile.
- Make the templates easy to use and document how they should be used in our template generator.
Train and inform the organization:
- Introduce the templates in our existing communication network.
- Provide support and short training sessions to designated contact persons.
- Contribute to creating a long-term and sustainable working method for using the templates.
- Make the template portal user-friendly and accessible for the operations.

The result should be a complete package of templates, a user guide, and a plan for implementation in the organization.

Qualifications

The student assistant program is aimed at those who have completed at least 60 university credits and are still studying throughout the assignment period.

You are studying graphic design, visual communication, media production, or equivalent. You have good knowledge of Adobe Illustrator and Adobe InDesign, as well as a basic understanding of layout, typography, and graphic guidelines.

It is an advantage if you have experience in photo and video editing, as well as experience with Adobe Photoshop, Adobe Premiere Pro, and Adobe Lightroom. You have good knowledge of Swedish, both spoken and written.

As a person, you are structured, and since the assignment is for a limited time, it is important that you have a good ability to plan your work and meet the deadlines. You are pedagogical and have good collaboration and communication skills. It is important that you are meticulous and have an eye for detail.

About the Workplace

At the communications department, our primary task is to help managers and employees communicate the right things, at the right time, to the right target group, in the right channel. We create relevant content for our colleagues in our internal channels and in our external channels aimed at the residents of Malmö!

Who are we?

We are a creative, open team of nine people where humor plays a big role. Everyone has some form of expertise, and together we complement each other. We trust that you will get the job done – therefore, you are also offered the opportunity to work remotely. This is a fun and varied job, and we believe in the importance of structure. We have a clear meeting structure and are happy to share our expertise, for example in our joint “workshops” and learning sessions. Developing ourselves and the group is important.

The service administration is divided into five departments and offers everything from transportation services to IT and responding to Malmö residents in the city's contact center. We maintain streets, parks, and beaches, manage the City of Malmö's buildings, and ensure that school students receive nutritious food. Together, we are a smart service partner to the city.

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about the City of Malmö as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the Position

Employment type: Fixed-term

Scope: Hourly paid. The assignment comprises about 100 hours, March - May 29.

Working hours: As a student assistant, you will work about 10-15 hours a week during the day. The working hours are largely flexible. You will agree with your supervisor on working hours that can be combined with your studies.

Number of positions: 1

Start date: March

Other

Please note that we in the City of Malmö have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to our ability as an employer to meet the needs of Malmö residents.