Management and Support Function at Akademiska Sjukhuset

We are Akademiska Sjukhuset – one of Sweden's leading university hospitals. As a regional hospital and provider of highly specialized care, we offer healthcare to two million people in Central Sweden. Something is always happening here – a new life is born, a grandmother is operated on, a colleague is celebrated as a hero. With us, you will experience both tough challenges and fantastic events, in a strong community with colleagues. See parts of our reality in our photo exhibition; akademiskafotoutstallning.se (http://akademiskafotoutstallning.se). Welcome with your application!

Our Operations

At Akademiska Sjukhuset, you help create the conditions for healthcare to function effectively every day. Within the administrative service unit, we work closely with the hospital's management and are responsible for management and operational support as well as overarching issues within administration. We are about ten employees who together ensure that the processes maintain high quality and support the organization's goals.

This is an opportunity for you who want to help develop administrative methods in a complex and socially important operation.

Your Assignment

In the role of management administrator, you will work with two main areas: You will be responsible for our reception and service on the floor, and you will provide management support to certain managers.

Reception and Service

The job includes providing service to visitors and employees on the floor. You keep track of what is happening and ensure that the premises are in good condition. You handle, for example:

• Visitor reception and room bookings
• Orders, deliveries, and invoice management
• Questions regarding our premises and equipment
• Administration regarding the introduction and termination of employees on the floor
• Phone, email, and mail handling as well as record-keeping.

The floor's reception is staffed in the mornings. As much as possible, you stay one step ahead and ensure that everything runs as smoothly as possible. For larger meetings and visits, you know what is needed and handle administrative and practical matters.

Management Support

As a management administrator, you support certain directors and managers. The role includes:

• Assisting with administrative tasks, such as meeting bookings, case management, personnel and financial administration.
• Preparing meetings by producing and quality assuring invitations, agendas, and materials.
• Participating in meetings as needed, taking notes, and ensuring that action points are documented.
• Finalizing and distributing meeting documentation and updating planning and action lists.
• Ad-hoc tasks as needed, such as urgent issues requiring reprioritization and handling.
• Collaborating with other administrators in the team regarding management support.

Within the unit, there are several administrator roles, and you plan the work together to handle peaks and absences. You are curious about new tasks and digital tools and want to contribute to developing our methods and routines. The role involves many points of contact and requires you to be flexible, solution-oriented, take initiative, and work in a structured manner.

Your Qualifications

• At least a high school education, preferably post-secondary administrative education.
• Experience in qualified management support is a requirement.
• Good knowledge of Microsoft 365 and record-keeping systems (we use Public 360).
• Experience from administrative work in public operations is an advantage.

Your Competence

We are looking for someone who easily adapts to changing circumstances, is self-driven. You plan and prioritize your work effectively. You work well with others and have an interest, willingness, and ability to help others.

We Offer

The position is a permanent full-time employment. A probationary period may apply. With us, you will receive benefits that make a difference, read about the benefits here.

Want to Know More?

Administrative Manager Helena Broberg, 018-612 25 33, [email protected] (mailto:[email protected])
Union representatives can be reached via the switchboard at 018-611 00 00

Want to Work With Us?

Welcome with your application via the link below.

Region Uppsala values the qualities that equal gender distribution and diversity bring to the organization and welcomes applicants of all genders and with different backgrounds, abilities, and life experiences.

Region Uppsala places all permanent staff based on the needs of the total defense. This means that for the individual employee, there are no obligations in peacetime, but it is solely a planning measure.

Before a hiring decision, a check of suspicion and criminal records will be conducted for all applicants who may work in psychiatric care, habilitation, care of children and youth, or compulsory care of substance abusers, areas that are subject to optional record extracts. This applies to everyone who will work closely with patients, even if the tasks are not primarily intended to include work with the aforementioned patient groups.

This recruitment is entirely managed by Region Uppsala, and we kindly ask recruitment companies and ad sellers not to call.