Administrator at the Swedish Medical Products Agency

At the Swedish Medical Products Agency, we make a difference together. In life and for life. We work for the health of people and animals, for a better Sweden today and in the future. Do you want to contribute to structure and quality in an organization with a vital societal mission? Do you have experience in independent administrative work and thrive in a role where tasks vary? We at the Swedish Medical Products Agency's Planning and Finance function are looking for a new colleague!

Our operations

The Planning and Finance function has an overarching responsibility for the governance of the agency and works closely with the agency's managers. We work to improve and clarify the overall governance of the agency, regarding economy, operations, and quality. Operational planning, follow-up, and reporting as well as the agency's strategic planning fall within our area of responsibility. We also work with financial reporting, procurement, and purchasing. Additionally, we are tasked with managing and developing internal governance and control, including the agency-wide management system for operational governance and the common risk management of the agency.

Your tasks

As an administrator, you will have a varied job focusing on providing qualified administrative support to the Planning and Finance Director. A central part of the role involves preparing and quality-assuring materials for presentation and decisions by the agency's Director General and Board. The position also includes supporting the function as a whole by independently and proactively managing administrative tasks based on needs. This may involve:

• supporting the agency's quality manager
• being the document responsible in the agency-wide management system for operational governance
• supporting the updating and creation of governing documents
• supporting in document management of processes
• being the function's super user in the agency's document management system
• assisting before and during function meetings and management group meetings
• administration of supplier contracts
• taking minutes at meetings
• managing calendar bookings

You should also be prepared for new tasks that may need to be solved at short notice.

Your background

We are looking for someone who has:

• Many years of experience in independent administrative work in public operations
• Experience with document management systems such as Documentum
• Very good knowledge of Swedish, both spoken and written

It is advantageous if you have:

• Experience working with the development of relevant tasks for the position
• Experience with quality management systems such as ISO9001 or equivalent
• Knowledge of relevant IT systems and new technologies such as AI

Your personal qualities

To succeed in the role, you have good collaboration skills, good planning ability, and understand the importance of ongoing, proactive administration. You are structured, orderly, solution-oriented, and make things happen. You have high integrity and a positive attitude, and you are flexible. We place great emphasis on personal qualities.

Good to know

Application deadline: 2026-02-24
Employment type: Permanent
Start date: By agreement
Unit: Planning and Finance function
Diary number: 2.4.1-2026-006007

We apply a 6-month probationary period. We value diversity and welcome applicants from different backgrounds.

At the Swedish Medical Products Agency, you will have good conditions for a balanced life. We offer you, among other things, flexible working hours, favorable vacation terms, wellness benefits, and wellness during working hours. As far as the tasks allow, there is the possibility to work partially remotely by agreement with the manager.

Read more about the benefits you receive with us here: Benefits with us (https://www.lakemedelsverket.se/sv/om-lakemedelsverket/jobba-pa-lakemedelsverket/formaner-hos-oss)

The Swedish Medical Products Agency is a preparedness authority, which means that we conduct certain background checks in connection with recruitments. You will need to verify your identity and present diplomas and relevant certificates during a possible interview. All permanently employed staff at the Swedish Medical Products Agency are placed in wartime within the authority.

Contact

You are welcome to contact Director Liselotte Tjernlund. You can also contact the union representatives Jonas Walldén, Saco and Pia Wictor, ST. We are all available by phone at 018-17 46 00 or can be reached via email [email protected].

More about the Swedish Medical Products Agency

You may not think about the Swedish Medical Products Agency very often, but we can promise that you meet us in your everyday life. The results of what we do are seen in pharmacies, hospitals, at the veterinarian, and in your bathroom cabinet. We ensure that you and everyone else in Sweden have access to safe and effective medicines and medical devices, from band-aids and pregnancy tests to walkers and apps. We do this by approving and granting permits, monitoring and controlling, and by informing and advising. We who work at the Swedish Medical Products Agency are proud of our important societal mission: to contribute to the health of the Swedish population and animals.

Read more about our mission and what it means to work at the Swedish Medical Products Agency here: Work at the Swedish Medical Products Agency (https://www.lakemedelsverket.se/sv/om-lakemedelsverket/jobba-pa-lakemedelsverket)

Welcome with your application! This recruitment is conducted entirely through the Swedish Medical Products Agency's management. Therefore, we kindly ask for no phone calls from recruitment companies and advertisement sellers.