Vacant job

The administration belongs to the area of operations of the Authority for the Elderly and Persons with Disabilities in Södertälje Municipality.

The workgroup consists of 8 people and is led by a unit manager. As an Administrator in the Administration unit, you will be part of a team where your main tasks are to support the Authority for the Elderly and Persons with Disabilities. The administration provides accessible resources to offer good service to employees and managers, as well as to clients who have questions about fees.

We are now looking for an administrator for our workgroup, as one of our employees will be on leave. The position is a temporary contract for 6–12 months with a possibility of extension.

Your tasks

Your tasks are varied and flexible, based on the needs that arise within the authority. You will handle invoices in our financial system UNIT4/ERP. Furthermore, you will manage reimbursements and fees for our internal and external providers within the area of operations. The administration ensures that other units within the Authority for the Elderly and Persons with Disabilities have the materials they need and that it is purchased according to agreements and budgets. Additionally, operational support is responsible for ensuring that premises, vehicles, printers, computers, phones, and other materials function properly. You will sort, distribute mail, and receive goods. We rearrange and fix simple issues when required in our office environment. The administration also staffs a functional phone where the responsibility is distributed according to a schedule.

Who are you?

You are stress-resistant, flexible in thought and action, have good collaboration skills while being independent and proactive. You are professional in your role, which means you show respect for your assignment and work according to our values. You are good at structure and planning and can handle demands from the environment while completing your assignments.

Requirements:
- We are looking for someone with a high school education
- Experience in administrative tasks within healthcare and social services
- Worked in organizations in roles that are subject to confidentiality
- You have good knowledge of Swedish in both spoken and written form
- You should have good computer skills
- B driver's license

Meritorious:
- Experience working in the financial system UNIT4/ERP
- Experience working in the operational system Combine
- Experience working in a municipal organization
- Experience in fee processing
- Education in administration

Personal qualities:
- Engaged, motivated, and innovative, meaning you use your knowledge and abilities to develop the organization.
- Stress-resistant and flexible, you should be prepared to change tasks when the organization requires it.
- Responsible, meaning you take responsibility for a work climate that develops the organization.
- You enjoy working in a team but can also work independently
- Unpretentious and able to tackle tasks where needed
- Have good collaboration skills.
- You can work productively in a lively and intense environment by maintaining calm and upholding a positive attitude towards work and your colleagues.

We place great importance on your personal qualities.

We offer you

- A developing and interesting assignment
- Close leadership
- Annual working hours that serve as a model for flexible working hours
- Wellness allowance of up to 3000 SEK per year

We are located at Storgatan 42 in Södertälje, with good communication links. We are centrally located in Södertälje with a nice view of the canal. We work in an open landscape and have a hybrid workplace.
The work we do together is based on a professional and respectful approach. The image of our workplace is created in every meeting, and as an employee with us, you are our face to the outside world.

As an employee of Södertälje Municipality, you are offered a secure employment, good employment conditions and work environment, professional development, and several benefits. Please read more about us on our website and for more information about our benefits: https://www.sodertalje.se/formaner (https://www.sodertalje.se/kommun-och-politik/jobba-hos-oss/formaner/)

Welcome to us!

Other

Selection and interviews may take place continuously during the application period.
Södertälje Municipality works with a competency-based recruitment methodology to counteract discrimination and promote diversity in the workplace.
We have many positions where we conduct a background check. A background extract (criminal record and suspicion register) from the Police Authority may therefore need to be presented by the candidate before a hiring decision.
An employment with us may involve placement in a security class. A security assessment with background check according to the Security Protection Act (2018:585) may therefore be conducted before a hiring decision. For some of our tasks in the security class, Swedish citizenship is required.