Project Administrator Needed for Exciting Consulting Assignment in Stockholm

Are you a structured and service-oriented administrator who thrives in a dynamic project environment? We are now looking for a Project Administrator for a consulting assignment based in Stockholm. You will be employed by Poolia and work at one of our clients within an exciting project organization.

About the Position

• Assignment period: start as soon as possible, until September 30, 2026, with the possibility of extension for another year
• Scope: Full-time
• Location: Hjorthagen, Stockholm (office-based)

As a Project Administrator, you will be a key person in the project organization, supporting the team with a wide range of administrative and coordinating tasks. The role is varied and requires flexibility, structure, and a service-oriented attitude.

Your Main Responsibilities

• Manage purchase requisitions and purchase orders
• Follow up invoices against contracts, timesheets, and consultants
• Act as support in IFS and assist project managers with planning and structure
• Book business trips, meetings, conferences, and training
• Handle travel expenses and IT permissions
• Administer in Projectplace/SharePoint Online and publish project information on the intranet
• Coordinate resource procurement and onboarding of consultants
• Provide administrative support to the project controller

Who Are You?

To succeed in this role, we see that you have:

• Experience from a similar role in project administration or coordinating service
• Good ability to work in a structured manner and manage multiple tasks simultaneously
• Fluent Swedish and English in both speech and writing (English is used as the working language in the project)
• Experience working in complex and fast-paced project environments
• Self-driven work style with the ability to take responsibility and drive your tasks forward
• Good collaboration skills and experience working in teams

We Are Looking for Someone Who Is:

• Service-oriented, positive, and communicative
• Responsible and solution-oriented
• Flexible and adaptable in a dynamic work environment
• Enjoys working both independently and in teams
• Has the ability to create structure even in hectic situations

Application

Selection and interviews are ongoing, and the position may be filled before the application deadline.

About the Company

The consulting role is suitable for you who want to gain broad experience in a short time. We offer you the chance to work in popular workplaces with well-known brands where you can develop your skills and broaden your CV. You will thrive as a consultant if you are looking for a world of exciting assignments and new networks. By your side, you have your consulting manager who acts as a sounding board and supports you in succeeding in your assignments. We want you to feel good and enjoy working with us at Poolia. Therefore, we offer you wellness benefits, discounts at various training facilities, and regularly organize social activities. Of course, your employment at Poolia is covered by collective agreements, insurance, occupational pension, and occupational health care.