Do you want to contribute to better health for everyone?

Karolinska Institutet is world-renowned for its research and education in dentistry and oral health.

At Campus Flemingsberg, we have the latest technology. Here we train dental hygienists, dentists, specialist dentists, researchers, and offer Complementary Education for Dentists, KUT.

In 2023, our dental program was ranked fifth on a list of the world's universities. Most of the students' clinical training takes place at one of the University Dental Care's seven dental clinics. At the Department of Odontology, both theoretical education and cutting-edge research are conducted.

We are environmentally certified according to ISO 14001:2015, which means continuous improvement efforts to reduce negative environmental impact. Welcome to us, we are about 270 employees making a difference.

Do you want to work with administration in a dynamic educational environment?

The Education Office at the Department of Odontology is a support function for education at the undergraduate, advanced, and doctoral levels. We primarily work with the administration of educational programs and courses, student matters, and academic guidance. We are now looking for an administrator to join our team.

We offer a stimulating work environment where you have the opportunity to influence and develop together with us.

Your role

As an administrator, you will handle the office's departmental administration, booking of premises for our programs, and other varied educational administrative tasks. A large part of the work is performed in administrative systems. You will have your own tasks and areas of responsibility while closely collaborating with other administrative functions in the office, as well as with program directors and teachers. You are expected to contribute to improving and creating processes and routines for efficient administration. The tasks may evolve over time.

Who are you?

Requirements

• High school diploma
• At least one year of experience in administrative work
• Good computer skills and knowledge of the Office suite
• Very good ability to communicate in Swedish, both orally and in writing

Meritorious

• Experience in administrative work within higher education/university
• Experience with university administrative systems, particularly TimeEdit, Ladok, Drupal, and Canvas
• Good ability to communicate in English, both orally and in writing

We are looking for someone who is structured and meticulous with good planning skills. You can work independently, take responsibility and initiative, and are flexible and positive towards new and varied tasks. You have a genuine interest in providing support and service and appreciate a role where you have many contacts with others. Since you will be part of several workgroups, it is important that you have good collaboration skills.

We place great emphasis on your personal qualities.

What do we offer?

A creative, international, and inspiring environment filled with competence and curiosity. Karolinska Institutet is one of the world's leading medical universities. Our vision is to drive the development of knowledge about life and work for better health for everyone. Here we conduct successful medical research and have the largest range of medical education in Sweden. As a university, Karolinska Institutet is a government authority. This means you will receive good benefits through our collective agreement. Employees at KI are also offered the opportunity for a flexible working method. This means that if the operations you work in allow it, you can work part of your working time remotely. You also get to train freely in our modern wellness facilities where trained staff are available.

Location: Flemingsberg

Read more about us here (https://ki.se/om-ki/tio-skal-att-valja-karolinska-institutet)

Application

Warm welcome with your application by January 9, 2026.

Applications should be made via the recruitment system Varbi. In this recruitment, you apply with your CV without a cover letter. In the application form, you will instead answer a few questions about why you are applying for the job.

In the case of permanent employment, Karolinska Institutet applies a 6-month probationary period.

Do you want to make a difference – and contribute to better health for everyone? Apply for a job with us.