Administrative Officer at IMY

IMY is on a development journey and is now recruiting an administrative officer for one of our complaint units for a temporary assignment of 6 months. With us, you will have the opportunity to work in a dynamic organization with an important mission that affects all citizens in our society.

Responsibilities

As an administrative officer, you will play an important role in providing administrative support to the lawyers in complaint cases within your unit. Your tasks include working with translation, sorting incoming complaints, proofreading, and assisting in case management with simpler and more routine tasks. Some of the tasks are recurring, while others may arise occasionally with short notice.

Other similar tasks may become relevant based on the needs of the organization.

You are expected to contribute to developing effective working methods and identifying and solving various obstacles in the operational work of the unit.

Qualifications

We are looking for someone who has completed upper secondary education. You have good experience in a similar role at a government agency and are familiar with working in the case management system Platina. You are an experienced computer user with good IT skills and work fluently with the Office suite. You have excellent knowledge of Swedish and English, both spoken and written.

It is an advantage if you have experience in handling the release of documents. If you have experience working with international operations and translating texts, this is also an advantage.

Your Personal Qualities

As a person, you have the ability to find a balance between speed and responsibility and accuracy. You have a pronounced sense of service and thrive in a role with great variation in both pace and workload. You are efficient and flexible and can easily adapt to changing circumstances. You prioritize and redistribute your tasks independently depending on how the workday and the group's conditions look.

IMY is in an intensive development phase, so it is important that you can organize and carry out your work effectively even under high workloads. You drive your work forward with great commitment. You collaborate with colleagues in a development-oriented and constructive manner. You are results-oriented, achieve set goals, and meet deadlines with good quality in your results.

We place great importance on your personal qualities.

The Position

The employment is a fixed-term position for 6 months full-time, starting as soon as possible or by agreement with the manager. You will be placed in one of the complaint units and report to the unit manager. The work is based in our pleasant activity-based offices in central Stockholm.

Questions about the Position

For further information about the position and the recruitment process, please contact:

• Unit Manager Nidia Nordenström, 08-657 61 78
• Department Manager Charlotte Waller Dahlberg, 08-657 61 41
• HR Specialist Rebecca Svanedal, 08-657 61 05
• Union Representative (Saco-S) Olivia Törnell Andersson (Saco-S), 08-515 145 13.

How to Apply?

The deadline for applications is January 11, 2026. You can register your application according to the instructions on imy.se/ledigajobb. The reference for the position is IMY-2025-24584.

When a decision on the appointment has been made, this will be announced on IMY's notice board. In preparation for the recruitment, we have carefully considered our advertising channels and therefore do not wish to be contacted by recruitment and ad sales.

About IMY

We are the ones who ensure that companies, authorities, and other actors comply with GDPR – the General Data Protection Regulation. We educate and guide those who process personal data and also influence legislation.

We want to see sustainable and privacy-friendly digitalization. We are convinced that it is possible to protect citizens' safety and the security of society without unjustified tracking and surveillance. Together with other data protection authorities in the EU, we work to ensure that citizens' personal data has the same protection throughout the union.

We offer an exciting, dynamic, and pleasant workplace. Here you will find competent and engaged colleagues and experienced, exploratory leaders and managers. Our core values – together, trust, clarity, accessibility, and transparency – truly mean something, and it is important that you share them. Our vision is a safe information society – together we protect personal integrity. Please read more about us at www.imy.se.